Board Finance & Facilities Committee Minutes – April 20, 2020

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman

Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Monday, April 20, 2020 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • Amendment to the Contract Between the Iowa Department of Human Services and the Sioux City Community School District
  • Title VI Indian Education Grant Application · FY21 School Fees and Meal Prices
  • Student iPads for Nodland and Spalding Park Elementary Schools
  • Projector Life Cycle Purchase · Software Licenses for FY2020-21
  • Perry Creek Elementary School Playground Equipment Addition Project
  • FY21 Security Entrances Project – North High School
  • Finance Report for March-Revenues and Expenditures

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Patty Pageler, Brian
Fahrendholz, Ron Colling, Dan Greenwell and Taylor Goodvin

Committee Members Absent: None

Guests / Visitors: Dr. Kim Buryanek, Jen Gomez, John Pritchard

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Amendment to the Contract between the Iowa Department of Human Services and the Sioux City Community School District: Dr. Kim Buryanek

  • The contract with the Iowa Department of Human Services provides funds for up to ten juvenile court school liaison offers.
  • The contract stipulates the Iowa Department of Human Services will provide seventyfive percent of the funding and the District will provide twenty-five percent.
  • The amended contract with the Iowa Department of Human Services beginning July 1, 2020 will provide $360,000 of funding.
  • The recommendation is that the Board of Directors approves the amendment to the contract between the Sioux City Community School District and the Iowa Department of Human Services for the 2020-21 school year.
  • This item will be included on the agenda of the April 27, 2020 Board meeting.

Title VI Indian Education Grant Application: Jen Gomez

  • The Title VI Indian Education Grant supports the Title VI Indian Education Program.
  • The program works to improve graduation rates, attendance rates, and academic performance of the students served by this program.
  • A public hearing is required prior to final submission of the Title VI Indian Education grant application.
  • This item will be included on the agenda of the April 27, 2020 Board meeting.

FY21 School Fees and Meal Prices: Patty Blankenship, Jim Vanderloo, Dr. Brian Burnight, John Pritchard

  • The administration is proposing no changes to curriculum fees, textbook and laptop fines, instrument rentals, or bus transportation fees for the 2020-21 school year.
  • The administration is proposing a five-cent increase to the full price of breakfast and a ten-cent increase to the full price of lunch.
  • The recommendation is that the Board of Directors approves the FY21 school fees and meal prices.
  • This item will be included on the agenda of the April 27, 2020 Board meeting.

Student iPads for Nodland and Spalding Park Elementary Schools: John Pritchard

  • Apple iPads have been established as the standard student device for TK-1 st grade.
  • Spalding Park Elementary School has 75 Samsung tablets that no longer support Lexia and need to be replaced.
  • An additional 25 iPads will be added to Spalding Park Elementary School to bring the school to 1:1 in TK-1 st grade.
  • Nodland Elementary School needs an additional 60 iPads to bring the school to 1:1 in TK-1 st grade.
  • The recommendation is that the Board of Directors approves the purchase of 160 Apple iPads ($294 each) for students at Nodland and Spalding Park Elementary Schools for a total of $47,040.
  • This item will be included on the agenda of the April 27, 2020 Board meeting.

Projector Life Cycle Purchase: John Pritchard

  • The Epson PowerLite 535W WXGA short throw projector (3400 lumens) has been established as the standard projection device in classrooms.
  • Spalding Park Elementary School has 45 projectors, Unity Elementary School has 25 projectors, and West Middle School has 5 projectors that need to be replaced.
  • Five bids were received with Tierney submitting the low bid at $789/each.
  • The recommendation is that the Board of Directors approves the purchase of 75 Epson PowerLite projectors for $59,175.
  • This item will be included on the agenda of the April 27, 2020 Board meeting.

Software Licenses for FY2020-21: John Pritchard

  • The District uses a variety of curricular and administrative software.
  • This software includes inventory tracking, security and filtering, financial tracking, learning management systems, substitute management, professional development, recruiting, communications, curriculum presentation and coding systems.
  • The recommendation is that the Board of Directors approves the purchase of software licensing for the 2020-21 year for a total $788,958. This includes the following:
  • Infinite Campus and Tableau (student information system) $145,571
  • Gov Connection Microsoft licenses $90,509
  • Canvas (learning management system) $63,063 o Power School (Finance Plus) $56,347.90
  • Safari Montage (image and video environment) $50,600
  • Frontline (Absence Management, Professional Development Tracking and Applicant Tracking) $48,924.61
  • Nearpod (interactive presentation software) $46,500
  • Follett Library and Inventory Software $30,075
  • Novus/Granicus (board meeting software) $25,086.44
  • Blackboard (texting, email, newsletters) $24,956.24
  • Smoothwall (filtering tool) $23,488.67
  • Juicebox (website) $22,000
  • Kuder (4 year plan and electronic transcripts) $20,284
  • EBSCO (library research database) $19,916
  • This item will be included on the agenda of the April 27, 2020 Board meeting.

Perry Creek Elementary School Playground Equipment Addition Project: Brian Fahrendholz

  • The District and Perry Creek Elementary PTO received a proposal from Outdoor Recreation Products for additional playground equipment for grades TK-2 and 3-5.
  • The funding source is a restricted contribution from the PTO.
  • The recommendation is that the Board Finance and Facilities Committee approves the bid from Outdoor Recreations Products for $32,625.
  • The Committee approved the purchase.

FY21 Security Entrances Project-North High School: Brian Fahrendholz

  • The District received a proposal from Shane’s Glass and More LLC to replace the exterior doors at the main entrance of North High School.
  • The recommendation is that the Board Finance and Facilities Committee approves the proposal from Shane’s Glass and More LLC for $38,250.
  • The Committee approved the purchase.

Finance Report for March-Revenues and Expenditures: Patty Blankenship

  • The March financial report was briefly reviewed.

The next meeting of the Board Finance & Facilities Committee will be Monday, May 4, 2020
at 3:00 p.m. in the ESC Board Room.