Board Finance & Facilities Committee Minutes – April 6, 2020

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman

Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Monday, April 6, 2020 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • PowerSchool (Finance Plus) Upgrade
  • Cash Reserve Levy
  • FY2021 Budget Adoption
  • King, Reinsch, Prosser, & Co., L.L.P. Invoice
  • High School Baseball ADA and Parking Additions Project-North High and West High Schools
  • Educational Service Center Upgrades Project

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Patty Pageler, Brian
Fahrendholz, Ron Colling, Dan Greenwell

Committee Members Absent: Taylor Goodvin

Guests / Visitors: Dr. Kim Buryanek

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

PowerSchool (Finance Plus) Upgrade: John Pritchard (Dr. Gausman presented)

  • Finance Plus is the District’s financial system.
  • The District is on version 5.1, which will no longer be supported.
  • The recommendation is that the Board of Directors approves the upgrade of eFinancePlus from version 5.1 to 19.4 at a cost of $16,410.
  • This item will be included on the agenda of the April 14, 2020 Board meeting.

Cash Reserve Levy: Dr. Paul Gausman

  • Dr. Gausman presented information on the District’s historical, proposed current and potential future property tax levy rates.
  • At the March 23, 2020 Board meeting the FY2021 budget was presented with an expected maximum property tax levy rate of $13.52558 per $1,000 of assessed value.
  • This property tax levy rate represents a decrease of $1.77846 from FY2020.
  • The Board requested the administration to consider whether a further decrease in the property tax levy rate, specifically the cash reserve levy was prudent.
  • The Committee requested additional information on the historical assessed property values.
  • This item will be presented at the April 14, 2020 Board meeting.

FY2021 Budget Adoption: Patty Blankenship

  • The administration has proposed the FY2021 budget.
  • The administration is recommending adoption of the FY2021 budget with an expected maximum property tax levy rate of $13.52558 per $1,000 of assessed value.
  • This property tax levy rate represents a decrease of $1.77846 from FY2020.
  • The income surtax rate for FY2021, which partially funds the instructional support program, is 2 percent versus 3 percent in FY2020.
  • This item will be included on the agenda of the April 14, 2020 Board meeting.

King, Reinsch, Prosser, & Co., L.L.P. Invoice: Dr. Paul Gausman

  • Dr. Gausman informed the committee that the final audit invoice related to the June 30, 2019 audit included additional fees of $7,000.
  • The recommendation is that the Committee approves payment of the additional fees.
  • The Committee requested additional information regarding the nature of the fees.
  • This item will be included on the agenda of the April 14, 2020 Board meeting.

High School Baseball ADA and Parking Additions Project – North High and West High Schools: Brian Fahrendholz

  • Bids were received and opened on March 24, 2020.
  • The low bid was received from HCI Construction in the amount of $114,386.16.
  • The engineer’s estimate was $104,271.50.
  • The recommendation is that the Board of Directors accepts the bid from HCI Construction and awards the contract in the amount of $114,386.16.
  • This item will be included on the agenda of the April 14, 2020 Board meeting.

Educational Service Center Elevator Upgrades Project: Brian Fahrendholz

  • Bids were received and opened on March 24, 2020.
  • O’Keefe Elevator Co. submitted the low bid of $93,630.
  • The engineer’s estimate was $105,000.
  • The recommendation is that the Board of Directors accepts the bid from O’Keefe Elevator Co. and awards the contract in the amount of $93,630.
  • This item will be included on the agenda of the April 14, 2020 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, April 20, 2020
at 3:00 p.m. in the ESC Board Room.