Board Finance & Facilities Committee Minutes – February 17, 2020

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Monday, February 17, 2020 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • Tri-State Compact for Career and Technical Education between Sioux City Community School District, Dakota Valley School District and South Sioux City Community School District
  • Administrator Compensation Program Review · Boundary Adjustment Recommendations
  • Perry Creek Kindergarten Addition
  • Riverside Elementary School HVAC Equipment Purchase Project
  • Janitorial Equipment, Supplies and Services Agreement with Hillyard, Inc.
  • FY21 School Nutrition Budget
  • FY21 General Fund Revenues and Expenditures Review and Property Tax Rate Discussion
  • Finance Report for January – Revenues and Expenditures

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Patty Pageler, Ron
Colling, Dan Greenwell and Taylor Goodvin

Committee Members Absent: Brian Fahrendholz

Guests / Visitors: Jim Vanderloo, Dr. Kim Buryanek, Dr. Brian Burnight, Rich Luze, Troy
Thomas, Amy Denney, Mandie Mayo

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Tri-State Compact for Career and Technical Education between Sioux City Community School District, Dakota Valley School District and South Sioux City Community School District: Jim Vanderloo

  • This agreement would provide access to current Career Academy programming to all students within the Sioux City Community School District, Dakota Valley School District and South Sioux City Community School District.
  • Each school district will pay the host district cost per student per course.
  • The recommendation is that the Board of Directors approves the Tri-State Compact for Career and Technical Education between the Sioux City Community School District, Dakota Valley School District and South Sioux City Community School District for the 2020-2021 school year.
  • This item will be included on the agenda of the February 24, 2020 Board meeting.

Administrator Compensation Program Review: Dr. Kim Buryanek

  • A program review was conducted to review the design and implementation of the Administrator Compensation Plan.
  • Eighty percent of the administrators want the current Administrator Compensation Plan to continue.
  • The recommendation is that the Board of Directors acknowledges the Administrator Compensation Program review and the recommendations.
  • This item will be included on the agenda of the February 24, 2020 Board meeting.

Boundary Adjustment Recommendations: Dr. Brian Burnight

  • To adjust the elementary school boundaries for optimal student capacity and to gain Board support to work with RSP Demographers regarding secondary boundary options.
  • The recommendation is that the Board of Directors acknowledges the elementary boundary adjustments presentation for 2022-2023 for a vote at a future Board meeting and allow the District to work with RSP Demographers to consider all available options for secondary boundaries.
  • This item will be included on the agenda of the February 24, 2020 Board meeting.

Perry Creek Kindergarten Addition: Dr. Brian Burnight

  • Dr. Brian Burnight and Amy Denney presented a proposal to shift kindergarten students from Clark Early Childhood Center to Perry Creek Elementary.
  • The proposal creates efficiencies in operations and staffing.
  • This item will be included on the agenda of the February 24, 2020 Board meeting.

Equipment Grant – East Middle Cafeteria Upgrade/Replacement: Rich Luze

  • Requesting permission to apply for an equipment grant for up to $75,000 to upgrade the East Middle School cafeteria.
  • The committee approved the request to apply for the grant.

Riverside Elementary School HVAC Equipment Purchase Project: Brian Fahrendholz

  • Troy Thomas presented this item on behalf of Brian Fahrendholz.
  • The District is utilizing a previous bid cooperative purchasing network, U.S. Communities, which allows for established cooperative contract pricing for school districts and state and local governments for the Riverside Elementary School HVAC equipment purchase project.
  • By purchasing directly from Trane U.S. Inc., the District is able to ensure timely delivery of the units and obtain a cost savings.
  • The recommendation is that the Board of Directors accepts the bid from Trane U.S. Inc. and awards the contract in the amount of $525,390 for the Riverside Elementary School HVAC Equipment Purchase Project.
  • This item will be included on the agenda of the February 24, 2020 Board meeting.

Janitorial Equipment, Supplies and Services Agreement with Hillyard, Inc.: Brian Fahrendholz

  • Troy Thomas presented this item on behalf of Brian Fahrendholz.
  • The District utilizes Hillyard, Inc. as the primary source for janitorial equipment, supplies and services.
  • Costs are fixed through the Government Procurement Alliance purchasing program.
  • The recommendation is that the Board of Directors approves the janitorial equipment, supplies and services agreement with Hillyard, Inc. through June 30, 2021.
  • This item will be included on the agenda of the February 24, 2020 Board meeting.

Middle School Proposal: Dr. Paul Gausman

  • Dr. Gausman discussed the process used in considering potential vendors for the Middle School Climate Project.
  • Dr. Gausman explained that he would make a decision on which vendor to select, however in making that decision he would consider the preferences of the committee members.

FY21 General Fund Revenues and Expenditures Review and Property Tax Rate Discussion: Patty Blankenship

  • The spending authority projection was briefly reviewed.
  • Supplemental state aid (SSA) has not been established for FY21. The projection uses a 2.25% SSA.
  • General fund estimated revenues of $179.6 million were reviewed.
  • General fund estimated revenues are primarily from the FY21 preliminary aid and levy worksheet.
  • The calculation of FY21 targeted expenditures ($176.9 million) was reviewed.
  • Budget reductions and increases and additions were reviewed.
  • The proposed tax levy rates were reviewed.
  • Assessed values significantly increased, reducing the required tax levy rate.
  • The proposed tax levy rate is $13.66, a decrease of $1.65.
  • There was discussion about the Management Fund levy rate and the fund balance.
  • The recommendation is that the Board of Directors acknowledges the information provided related to the FY21 General Fund revenues and expenditure budget and property tax rates.
  • This item will be included on the agenda of the February 24, 2020 Board meeting.

FY21 School Nutrition Budget: Patty Blankenship

  • The proposed FY21 budget for the School Nutrition Fund was presented.
  • The FY21 proposed capital asset additions was presented.
  • The PLE tool is not available yet.
  • It is anticipated the price of breakfast will increase by five cents and the price of lunch will increase by ten cents.
  • The recommendation is that the Board of Directors acknowledges the information presented regarding the FY21 budget for the School Nutrition Fund.
  • This item will be included on the agenda of the February 24, 2020 Board meeting.

Finance Report for January – Revenues and Expenditures: Patty Blankenship

  • The finance report for January was briefly discussed.

The next meeting of the Board Finance & Facilities Committee will be Monday, March 2, 2020
at 3:00 p.m. in the ESC Board Room.