Board Finance & Facilities Committee Minutes – February 3, 2020

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Michelle Zimmerman

The Board Finance & Facilities Committee (BF&F) met on Monday, February 3, 2020 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • Resolution Supporting the Proposed Issuance of Not to Exceed $15,500,500 School Infrastructure Sales, Services and Use Tax Revenue Bonds
  • FY21 Budgets: Student Activity Fund, Management Fund, Debt Service Fund
  • FY21 Annual Roof Repairs, Maintenance, and Replacement Projects
  • District Diesel School Bus Purchases
  • Riverside HAVC and Electrical Retrofit Project Phase 2

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Ron Colling, Dan
Greenwell and Brian Fahrendholz

Committee Members Absent: Taylor Goodvin, Patty Pageler

Guests / Visitors: Dr. Kim Buryanek, Michelle Zimmerman

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Resolution Supporting the Proposed Issuance of Not to Exceed $15,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds: Patty Blankenship

  • To adopt a resolution supporting the proposed issuance of not to exceed $15,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds.
  • The proceeds will be used to construct, furnish and equip the new Hunt Elementary School building and to complete HVAC improvements at Riverside Elementary.
  • Any bond proceeds remaining will be used for other school infrastructure projects as authorized by the District’s revenue purpose statement.
  • This item will be included on the agenda of the February 10, 2020 Board meeting.

FY21 Budgets: Student Activity Fund, Management Fund, and Debt Service Fund: Patty Blankenship

  • To present the FY21 budgets for the Student Activity Fund, Management Fund and Debt Service Fund.
  • Student Activity Fund:
  • Proposed revenues of $1.6 million and expenditures of $1.7 million are consistent with prior years.
  • Projected fund balance of $325,450 at June 30, 2021.
  • Management Fund:
  • Proposed revenues of $4.7 million and expenditures of $3.2 million.
  • The proposed revenues are based on a preliminary aid and levy worksheet. The final aid and levy may be different.
  • Projected fund balance of $9.6 million at June 30, 2021.
  • The amount of the projected fund balance and whether the District has a potential future use for the large fund balance were discussed.
  • Debt Service Fund:
  • Proposed revenues of $75,000, expenditures of $11.1 million, and transfers in of $11.5 million.
  • The expenditures are based on the FY21 scheduled maturities for debt payments.
  • This item will be included on the agenda of the February 10, 2020 Board meeting.

FY21 Annual Roof Repairs, Maintenance and Replacement Projects: Brian Fahrendholz

  • To approve the plans, specifications, and estimated costs for the District’s FY21 annual roof repairs, maintenance and replacement projects and set a public hearing date.
  • Sunnyside Elementary School (estimate $170,000), Riverside Elementary School phase 3 (estimate $179,000) and West Middle School (estimate $100,000).
  • Total estimated project cost of $475,520.
  • This item will be included on the agenda of the February 10, 2020 Board meeting.

District Diesel School Bus Purchases: Brian Fahrendholz

  • To replace three diesel powered buses with three new Thomas Bus 77-passenfer C2 model diesel powered buses
  • Cost of $109,899 per bus for a total of $329,697.
  • Funding source is the PPEL Fund.
  • This item will be included on the agenda of the February 10, 2020 Board meeting.

Riverside HVAC and Electrical Retrofit Project Phase 2: Brian Fahrendholz

  • Sealed bids were received and publically read on February 3, 2020.
  • Classroom HVAC units will be purchased directly from Trane by the District for $525,390 and are not included in the bids.
  • Trane will be handling any warranty work.
  • The recommendation is to accept the low bid of $1,701,400 from K&S LLC Dba Nelson Commercial Construction.
  • The subcontractor will be CW Suter for HVAC and Metro Electric for electrical.
  • This item will be included on the agenda of the February 10, 2020 Board meeting.

Other Items for the Good of the Order:

  • Director Greenwell provided handouts for the purpose of reviewing the overall general fund estimated expenditures for the second half of fiscal 2020 and to aid in targeted expense reduction for the FY 2021 budget.

The next meeting of the Board Finance & Facilities Committee will be Monday, February 17,
2020 at 3:00 p.m. in the ESC Board Room.