Board Finance & Facilities Committee Minutes – January 6, 2020

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Monday, January 6, 2020 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • FY21 Shared Vision Preschool Grant Application
  • Computer Information Concepts (CIC) Contract Renewal for Tableau
  • 2020 E-Rate Network Equipment and Licensing Results (Category 2)
  • Hail Damaged Roof Top Mechanical Equipment Repair and Replacement Project
  • Finance Report for November – Revenues and Expenditures

Committee Members Present: Dr. Paul Gausman, Patty Pageler, Patty Blankenship, Ron
Colling, Taylor Goodvin, Dan Greenwell and Brian Fahrendholz

Committee Members Absent: None

Guests / Visitors: John Pritchard, Dr. Brian Burnight, Kim Neal

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

FY21 Shared Vision Preschool Grant Application: Dr. Brian Burnight, Kim Neal

  • The Shared Vision Preschool Grant funding will allow the District to expand the preschool program by three classrooms.
  • The grant will support families that qualify for free or reduced lunch at targeted preschool sites.
  • The proposed budget for each site is $142,818 funded by the Shared Visions Grant ($92,571) and SPED funding ($50,247).
  • This item will be included on the agenda of the January 13, 2020 Board meeting.

Computer Information Concepts (CIC) Contract Renewal for Tableau: John Pritchard

  • To approve the annual renewal of a contract with Computer Information Concepts to support the report writing system.
  • The total cost for FY20 is $35,814.
  • The managed services plan ($15,000 per year) will not be renewed; consulting services will be paid as needed.
  • This item will be included on the agenda of the January 13, 2020 Board meeting.

2020 E-Rate Network Equipment and Licensing Results (Category 2): John Pritchard

  • Reviewed the request for proposals for network equipment that will support to District’s E-rate application for FY21.
  • To approve the selection of Extreme equipment proposed by Highpoint Networks. Total cost $46,747.80 (80% reimbursed by E-rate and 20% paid by the District).
  • To approve the selection of Meraki licensing as proposed by Riverside Technology (RTI). Total cost of $74,868.75 (80% reimbursed by E-rate and 20% paid the District).
  • This item will be included on the agenda of the January 13, 2020 Board meeting.

Hail Damaged Roof Top Mechanical Equipment Repair: Brian Fahrendholz

  • Sealed bids were received and publicly read on December 17, 2019 for the purpose of repairing and replacing hail damaged roof top mechanical equipment at East High School, West High School, East Middle School, West Middle School, Nodland Elementary School and Spalding Elementary School.
  • The recommendation is to accept the combined low bid of $432,100 from Pinnacle Heating and Cooling.
  • The engineer’s estimate was $570,000.
  • This item will be included on the agenda of the January 13, 2020 Board meeting.

Finance Report for November – Revenues and Expenditures: Patty Blankenship

  • The monthly revenues and expenditures were briefly reviewed.
  • Director Greenwell initiated a discussion regarding adding explanations for budget to actual variances.

The next meeting of the Board Finance & Facilities Committee will be Monday, January 20,
2020 at 3:00 p.m. in the ESC Board Room.