Board Finance & Facilities Committee Minutes – March 16, 2020

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman

Secretary: Patty Blankenship

The Board Finance & Facilities Committee (BF&F) met on Monday, March 16, 2020 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • RSP and Associates
  • Iowa Reading Corps Invoice
  • Benefit Plan Update
  • FY21 Budget Resolution
  • $15,000,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2020
  • Riverside HVAC and Electrical Retrofit Project Phase 2 – Mechanical Tunnel Asbestos Abatement
  • High School Electrical Updates Project – Phase I
  • FY21 Annual District Truck Replacement
  • FY21 Annual Roof Repairs, Maintenance, and Replacement Projects
  • FY21 East High School Baseball Parking Improvement Project
  • Hail Damaged Metal Window Sills Replacement Project

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Brian Fahrendholz,
Ron Colling, Dan Greenwell and Taylor Goodvin

Committee Members Absent: Patty Pageler

Guests / Visitors: Dr. Brian Burnight, Jim Vanderloo, Dr. Rita Vannatta, Dr. Kim Buryanek,
Kim Neal, Kim Smith and Stefanie Verros

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

RSP and Associates: Dr. Brian Burnight, Jim Vanderloo, Dr. Paul Gausman

  • It is essential to collaborate with a demographer to support the process of forecasting student growth while analyzing student boundaries to create a balanced school system.
  • The recommendation is that the Board Finance and Facilities Committee approves engaging RSP and Associates, LLC at a cost of $62,500.
  • The Committee recommended this item be added to the agenda of the March 23, 2020 Board meeting.

Iowa Reading Corps Invoice: Dr. Brian Burnight

  • Iowa Reading Corps program supports tutors hired by the United Way of Iowa to work with students in Kindergarten through third grade.
  • This year’s invoice represents 5.5 tutors, with an additional three tutors completing a partial year.
  • The total invoice is $64,600, $41,400 will be funded by the local United Way of Siouxland and $23,200 will be funded by Title I.
  • The recommendation is that the Board Finance and Facilities Committee approves the invoice for payment.
  • The Committee recommended this item be added to the agenda of the March 23, 2020 Board meeting.

Benefit Plan Update: Dr. Rita Vannatta

  • The Insurance Committee’s recommendation for renewal is as follows:
  • Dental: No increase to the premiums, no plan design changes
  • Vision: Market study completed, remain with VSP, premium decrease, no plan design changes, four-year rate guarantee
  • FSA, COBRA and Retiree Insurance: Scheduled increase per two-year agreement
  • Life and LTD: No changes, rate guarantee
  • Medical: 10.7% increase to current premiums, eliminate the Basic $750 Plan, continue the $1,500 Value Plan and add a $3,500 High Deductible Health Plan
  • The recommendation is that the Board of Directors approves the recommendation from the Insurance Committee.
  • This item will be included on the agenda of the March 23, 2020 Board meeting.

FY21 Budget Adjustment Resolution: Patty Blankenship

  • Iowa Code Section 257.14 provides an adjustment to the regular program budget if the District’s regular program cost for FY21 is less than 101 percent of FY20 regular program cost.
  • In order to receive the 101% budget adjustment the District must adopt a Board resolution.
  • The preliminary aid and levy worksheet for FY21 indicates the District will not be eligible for the 101 percent budget adjustment.
  • It is best practice to submit a resolution to the Department of Management by the due date (April 15, 2020) in the event it is needed.
  • This item will be included on the agenda of the March 23, 2020 Board meeting.

$15,000,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2020: Patty Blankenship

  • The purpose is to adopt the required bond resolutions and execute documents related to the $15,000,000 revenue bonds.
  • The recommendation is that the Board of Directors adopts the resolutions and executes the documents.
  • This item will be included on the agenda of the March 23, 2020 Board meeting.

Riverside HVAC and Electrical Retrofit Project Phase 2 – Mechanical Tunnel Asbestos Abatement: Brian Fahrendholz

  • Bids were received for the Riverside HVAC and Electrical Retrofit Project Phase 2 – Mechanical Tunnel Asbestos Abatement.
  • Wheeler Contracting Inc. submitted the low bid at a cost of $40,800.
  • The recommendation is that the Board Finance and Facilities Committee approves the low bid from Wheeler Contracting, Inc. and awards a contract for $40,800.
  • The Committee approved the recommendation.

High School Electrical Updates Project-Phase I: Brian Fahrendholz

  • Bids were received for the High School Electrical Updates Project – Phase 1. Phase 1 is at North High School.
  • Nystrom Electric Co. Inc. submitted the low bid at cost of $123,250.
  • The recommendation is that the Board of Directors accepts the low bid from Nystrom Electric Co. Inc. and awards a contract for $123,250.
  • This item will be included on the agenda of the March 23, 2020 Board meeting.

FY21 Annual District Truck Replacement: Brian Fahrendholz

  • Operations and Maintenance requests approval to purchase a ¾ ton extended cab 4×4 truck.
  • The purchase will be funded from the FY21 PPEL budget.
  • The recommendation is that the Board of Directors accepts the low bid from Karl’s Chevrolet Inc. under the State contract and awards the contract in the amount of $28,671.
  • This item will be included on the agenda of the March 23, 2020 Board meeting.

FY21 Annual Roof Repairs, Maintenance, and Replacement Projects: Brian Fahrendholz

  • Sealed bids were received for the FY21 Annual Roof Repairs, Maintenance, and Replacement Projects.
  • The low bids were: o Winkler Roofing Inc. $166,950 (Sunnyside Elementary School)
  • Winkler Roofing Inc. $136,550 (Riverside Elementary School)
  • JR Roofing, LLC $107,240 (West Middle School)
  • The recommendation is that the Board of Directors accepts the low bids and awards the contracts (total $410,740).
  • This item will be included on the agenda of the March 23, 2020 Board meeting.

FY21 East High School Baseball Parking Improvement Project: Brian Fahrendholz

  • The District requested plans and specifications for the East High School Baseball Parking Improvement Project.
  • Project cost estimate is $188,137.43.
  • The recommendation is that the Board of Directors approves the plans, specifications, and estimated costs, including architectural fees, provided by FEH Design, set a public hearing date, and publish notice as required by law.
  • This item will be included on the agenda of the March 23, 2020 Board meeting.

Hail Damaged Metal Window Sills Replacement Project: Brian Fahrendholz

  • The District requested plans and specifications for the Hail Damaged Metal Window Sills Replacement Project.
  • The project will be funded with insurance proceeds.
  • The estimated cost of the project:
  • Loess Hills Elementary School $98,860
  • Morningside Elementary School $178,530
  • Spalding Park Elementary School $182,470
  • Total project $459,860
  • The recommendation is that the Board of Directors approves the proposed plans, specifications, and engineer’s estimated cost of $459,860, set a public hearing date, and publish notice as required by law.
  • This item will be included on the agenda of the March 23, 2020 Board meeting.

Review of Credit Card Activity: Patty Blankenship

  • Several cardholders were present to discuss recent credit card activity.
  • The cardholders briefly discussed the nature of the transactions.

Cash Reserve Levy: Patty Blankenship

  • The maximum cash reserve levy is twenty percent of the general fund expenditures less general fund assigned and unassigned fund balance.
  • The cash reserve levy limit and cash reserve levy for FY17 through FY20 were presented.
  • The FY21 cash reserve limit and cash reserve levy was presented.
  • The Committee requested a projected FY22 and FY23 cash reserve levy limit and levy be calculated.
  • This item will be added to the agenda of the March 23, 2020 Board meeting.

Finance Report for February-Revenues and Expenditures: Patty Blankenship

  • The February finance report was briefly discussed.

The next meeting of the Board Finance & Facilities Committee will be Monday, April 6, 2020
at 3:00 p.m. in the ESC Board Room.