Board Finance & Facilities Committee Minutes – October 22, 2019

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Tuesday, October 22, 2019 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • FY21 Budget Guiding Principles
  • District Application for the Environmental Protection Agency (EPA) DERA Clean Diesel School Bus Rebate
  • Hail Damaged Roof Top Mechanical Equipment Repair and Replacement Project

Committee Members Present: Dr. Paul Gausman, Patty Pageler, Patty Blankenship, Ron Colling, Dr.
Mike McTaggart and Jeremy Saint

Committee Members Absent: Brian Fahrendholz

Guests / Visitors: Troy Thomas

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

FY21 Budget Guiding Principles: Dr. Paul Gausman

  • The five guiding principles chosen by the Board for FY20 were:
  • We will plan the budget with a multi-year strategy
  • A reduced budget should first discover any possible ways to implement program delivery efficiencies vs. program elimination o Utilize attrition and realignment in staff reductions rather than a process of layoffs (retirement or early retirement incentives) when budget reduction is necessary
  • Maintaining student-teacher ratios shall be a priority in the budgeting process
  • Any proposed new program or program expansion must be vetted by determining how it will be sustained in this economic situation.
  • Additional principles presented and not chosen for FY20 were:
  • The primary focus of the organization is service to students through academic achievement
  • The budget should demonstrate the ability to yield continuous improvement for achievement and operations
  • The cash position of the District should remain at 10% or greater as a plan for our future
  • The spending authority position of the District should not decrease below 5%
  • The development of the budget should exhibit actions in alignment with the Board’s Definition of the Well Educated Student and Focus 2022 Strategic Plan-Student Achievement Goals should drive the budgetary process
  • Non-instructional budgets should be reduced before instructional budgets when reduction is necessary
  • Preserving jobs is a priority of the budgetary process
  • Any budgetary additions shall be considered after review of all budget conditions, and potential reductions
  • The principles will be presented at the October 28, 2019 Board meeting.
  • The Board will be requested to select five of the guiding principles for the FY21 budget.

Finance Report for September-Revenues and Expenditures: Patty Blankenship

  • The September finance report was briefly reviewed.

District Application for the Environmental Protection Agency (EPA) DERA Clean Diesel School Bus Rebate: Troy Thomas

  • To request approval to apply for the Environmental Protection Agency (EPA) Clean Diesel School Bus Rebate.
  • The requested rebate is $60,000 for three replacement buses ($20,000 per bus).
  • The District applied but did not receive a rebate in FY20.
  • This item will be included on the agenda of the October 28, 2019 board meeting.

Hail Damaged Roof Top Mechanical Equipment Repair and Replacement Project: Troy Thomas

  • To approve the proposed plans, specifications, and estimated cost of $570,000 for the hail damaged roof top mechanical equipment repair and replacement project, set a public hearing, and publish notice as required by law.
  • The schools included in this project are East High School, West High School, East Middle School, West Middle School, Morningside Elementary School, Nodland Elementary School, and Spalding Elementary School.
  • The hail damaged roof project is funded by $1,298,789 of insurance proceeds.
  • This item will be included on the agenda of the October 28, 2109 board meeting.

The next meeting of the Board Finance & Facilities Committee will be Tuesday, November 5, 2019 at 3:00 p.m. in the ESC Board Room.