Board Finance & Facilities Committee Minutes – April 19, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Monday, April 19, 2021 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • Foundations of Fractions
  • Title VI Indian Education Grant Application
  • Annual Music Equipment Purchases
  • Middle School Athletic Fields Upgrades – EMS/EHS
  • District’s Custodial Cleaning Equipment Replacement
  • FY22 School Fees and Meal Prices
  • FY21 Proposed Budget Amendment
  • Finance Report for March – Revenues & Expenditures

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Perla Alarcon-Flory,
Ron Colling, Dan Greenwell, Tim Paul, Patty Pageler (Virtually)

Committee Members Absent: None

Guests / Visitors: Dr. Kim Buryanek, Heidi Anthony, Jen Gomez, Pat Toben, Jim Vanderloo,
Dr. Brian Burnight, John Pritchard

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Foundations of Fractions: Heidi Anthony

  • Due to the COVID-19 pandemic requiring school closure in the spring, students missed instruction in critical areas of math.
  • Fractions were the most significant missed instruction in grades 2-7 math.
  • Graham Fletcher, through Grassroots Workshops, offers an asynchronous course titled Foundations of Fractions.
  • He is willing to offer this course specifically to District teachers June 3 – July 30.
  • The course is 12 hours and the curriculum leaders have developed an additional 3 hours of asynchronous reflection and application.
  • The recommendation is that the Board Finance and Facilities Committee approves the request to pay for the online registrations for Foundations of Fractions from ESSER II funds in the amount of $61,479.
  • The Committee approved the request.

Title VI Indian Education Grant Application: Jen Gomez

  • The title VI Indian Education Grant supports the Title VI Indian Education Program, which is an academic program designed to address the culturally related academic needs of American Indian and Alaska Native students who attend the District.
  • The program works to improve graduation rates, attendance rates, and academic performance of the students served by this program.
  • The recommendation is that the Board of Directors set a public hearing for May 10, 2021 to receive public input on the Title VI Indian Education Grant Application.
  • The estimated grant amount is $134,000. The grant funds salaries and benefits.
  • This item will be included on the agenda of the April 26, 2021 Board meeting.

Annual Music Equipment Purchases: Pat Toben

  • The District has a five-year plan for purchasing additional and replacement music equipment.
  • The plan is developed using data from the inventory management system (Destiny), student instrument checkout, and student participation.
  • The recommendation is that the Board Finance and Facilities Committee approve the music equipment purchase of $46,199. The Sales Tax Fund ($25,000) and General Fund ($21,199) will fund this purchase.
  • The Committee approved the request.

Middle School Athletic Fields Upgrades – EMS/EHS: Tim Paul

  • The District received bids for sprinklers, seeding and fertilizer, and goal posts and nets to complete the middle school athletic field upgrades.
  • Jensen Sprinkler $29,355
  • Morin Turf, Inc. $3,548
  • E-sports online-goals and nets $6,795.14
  • The total cost to complete the project is $39,698.14.
  • Sales Tax Fund is the funding source.
  • The recommendation is that the Board Finance and Facilities Committee approves the additional costs totaling $39,698.14 to complete the project.
  • The Committee recommended this item be included on the consent agenda of the April 26, 2021 Board meeting.

District’s Custodial Cleaning Equipment Replacement: Tim Paul

  • The District received bids from Hillyard Inc. and Eakes Office Solutions to replace aging equipment.
  • The equipment includes floor scrubbers, corded vacuums, and restroom cleaning equipment.
  • The new equipment will help the O&M staff with COVID-19 protocols by increasing productivity, efficiency, and air filtration.
  • ESSER II will fund the equipment purchase.
  • The recommendation is that the Board of Directors accepts the low bid from Hillyard, Inc. and awards the bid in the amount of $292,245.25.
  • This item will be included on the agenda of the April 26, 2021 Board meeting.

FY22 School Fees and Meal Prices: Patty Blankenship, Jim Vanderloo, Dr. Brian Burnight, John Pritchard

  • Curriculum fees:
  • The current fees for use of curriculum resources are $34 for elementary schools and $100 for middle and high schools.
  • The Administration is proposing no changes to curriculum fees.
  • Fines:
  • Lost or severely damaged textbooks; Year 1 and 2 – 100% replacement cost, Year 3 – 75% replacement cost, Beyond 3 years – 50% replacement cost
  • The Administration is proposing no changes to the textbook fine schedule.
  • Student laptop (and other devices) damages or loss:
  • Lost laptop (and other devices) $450
  • Lost power supply $40
  • Stolen devices with police report $0
  • The Administration is proposing to reduce the fines for a lost laptop (and other devices) to $250 and lost power supply to $25.
  • The Administration is proposing no changes to instrument or bus transportation fees.
  • Meal prices:
  • The Administration is proposing an increase in food service meal prices. The proposed increase is $0.10 to breakfast and lunch.
  • Proposed FY22 full price breakfast is $1.95 for elementary and $2.10 for grades 6 to 8 and full price lunch is $2.95 for elementary, $3.30 for grades 6 to 8 and $3.40 for grades 9 to 12.
  • The recommendation is that the Board of Directors approves the FY22 school fees, fines, and meal prices.
  • This item will be included on the agenda of the April 26, 2021 Board meeting.

FY21 Proposed Budget Amendment: Patty Blankenship

  • Formal and legal budgetary control for the certified budget is based upon four major classes of expenditures known as functions:
  • Instruction o Support Services
  • Non-instructional Programs
  • Other Expenditures
  • The proposed budget amendment will increase the support services function by $2,800,000.
  • A budget amendment may be needed for the instruction function. A FY22 technology purchase for devices may be moved to FY21 and the summer school program will mostly be in June. We will look at this closer.
  • The budget amendments are due to ESSER I and II and GEER expenditures.
  • The recommendation is that the Board of Directors set a public hearing for May 10, 2021 to receive public input on the District’s FY21 proposed budget amendment.
  • This item will be included on the agenda of the April 26, 2021 Board meeting.

Finance Report for March – Revenues & Expenditures: Patty Blankenship

  • The March finance report was briefly reviewed.
  • The ESSER I and II 3rd quarter claim (due April 30, 2021) was recorded as revenue in March.

The next meeting of the Board Finance & Facilities Committee will be Monday, May 3, 2021
at 3:00 p.m. in the ESC Board Room.