Board Finance & Facilities Committee Minutes – August 3, 2020

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Monday, August 3, 2020 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • Non-Public Schools’ Professional Development Agreement
  • Coronavirus Aid, Relief, and Economic Security Act Budget
  • Edgenuity Annual License
  • Title I Third Party Vendor
  • Restoration of up to Seven Title I Teaching Positions
  • Record Printing Assessment Booklets
  • ASCD Activate District License
  • MiFi Contract for Remote Learning
  • Increase Seesaw Contract for Remote Learning
  • Duff and Phelps, LLC Agreement
  • Declaration of Gift by Creative Community Kindness Foundation for the “Kindness Bubbles”

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Patty Pageler
(virtually), Brian Fahrendholz, Ron Colling, Dan Greenwell and Taylor Goodvin

Committee Members Absent: None

Guests / Visitors: Dr. Kim Buryanek, Dr. Brian Burnight, Heidi Anthony, John Pritchard

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Non-Public Schools’ Professional Development Agreement: Dr. Kim Buryanek

  • Bishop Heelan Catholic Schools (nonpublic) submitted a request to use Title II funds for professional development.
  • The recommendation is for the Committee to approve the professional development agreement with FACTS Education Solutions for $31,500.
  • The Committee approved the agreement.

Coronavirus Aid, Relief, and Economic Security Act Budget: Dr. Kim Buryanek

  • The District received $2,914,050 of ESSER funding from the CARES Act.
  • The District allocation is $2,652,389.
  • The nonpublic school allocation is $261,663.
  • Dr. Buryanek presented a budget for the ESSER funds that aligns with the priorities in the District’s Return-to-Learn Plan.
  • The recommendation is that the Board of Directors acknowledges the ESSER budget.
  • This item will be included on the agenda of the August 10, 2020 Board meeting.

Edgenuity Annual License: Dr. Kim Buryanek

  • Edgenuity provides flexible, online courses and curriculum to high school students in the at-risk programs.
  • The District has a five-year agreement with Edgenuity that is billed annually.
  • The annual cost is $78,000, which includes a site license for each of the three high schools and professional development.
  • The recommendation is that the Board of Directors approves the payment of $78,000 to Edgenuity.
  • This item will be included on the agenda of the August 10, 2020 Board meeting.

Title I Third Party Vendor: Dr. Brian Burnight

  • Bishop Heelan Catholic Schools uses FACTS Education Solutions for their Title I program.
  • The recommendation is that the Board of Directors approves the contract with FACTS Education Solutions to provide Title I services to Bishop Heelan Catholic Schools.
  • This item will be included on the agenda of the August 10, 2020 Board meeting.

Restoration of Seven Title I Teaching Positions: Dr. Brian Burnight

  • It is anticipated that the state will increase the FY21 Title I allocation by approximately $400,000 (back to the FY19 funding level).
  • This will allow the District to restore the Title I teaching positions that were eliminated in the FY21 budget process.
  • The recommendation is that the Board of Directors approves the restoration of up to seven Title I teaching positions, contingent upon receiving the funds.
  • This item will be included on the agenda of the August 10, 2020 Board meeting.

Record Printing Assessment Booklets: Heidi Anthony

  • The District uses Record Printing to print the elementary assessment booklets for reading, science, social studies, and math and the middle school literacy assessments and visual arts assessment journals.
  • The recommendation is that the Committee approves the purchase of student assessment booklets from Record Printing for the 2020-21 school year for $71,039.94.
  • The Committee approved the purchase.

ASCD Activate District License: Heidi Anthony

  • The past two years, the District used Teacher Quality funds to purchase a district-wide license to ASCD online professional development.
  • The recommendation is that the Board of Directors approves the purchase agreement with ASCD for $55,200 for online professional development.
  • This item will be included on the agenda of the August 10, 2020 Board meeting.

MiFi Contract for Remote Learning: John Pritchard

  • The District is required to have a plan in place if Hybrid or Remote Learning is required.
  • To provide equitable access the District will provide MiFi routers to some households.
  • The District is estimating 2,000 households will need MiFi routers.
  • The District issued a request for bid for 2,000 MiFi devices and services for 2-years.
  • The purchase will be funded by ESSER and/or GEERS funding.
  • The recommendation is that the Board of Directors approves a 2-year contract with T-mobile for $728,169.
  • This item will be included on the agenda of the August 10, 2020 Board meeting.

Increase Seesaw Contract for Remote Learning: John Pritchard

  • The District is required to have a plan in place if Hybrid or Remote Learning is required.
  • Seesaw is a current digital resource used by the District.
  • The Technology Department negotiated with Seesaw to increase the number of licenses from 2,500 to 7,000 at a 15% discount.
  • The recommendation is that the Board of Directors approves the contract with Seesaw for 4,500 additional licenses for $20,350.35.
  • This item will be included on the agenda of the August 10, 2020 Board meeting.

Duff and Phelps, LLC Agreement: Patty Blankenship

  • Duff & Phelps LLC will compile a fixed asset accounting ledger based on information provided by the District for fiscal year ending June 30, 2020.
  • The cost of the engagement is $2,625.
  • The recommendation is that the Board of Directors enters into an agreement with Duff & Phelps, LLC to provide an updated fixed asset accounting ledger for accounting and financial reporting as of June 30, 2020 for a cost of $2,625.
  • This item will be included on the agenda of the August 10, 2020 Board meeting.

Declaration of Gift by Creative Community Kindness Foundation for the “Kindness Bubbles”: Brian Fahrendholz

  • The Creative Community Kindness Foundation desires to gift the ownership of a number of “Kindness Bubbles” to the District.
  • The “Kindness Bubbles” are valued at $5,000 and will be installed by the Foundation on District property.
  • The recommendation is that the Board of Directors approves the Declaration of Gift by Creative Community Kindness Foundation for the “Kindness Bubbles”.
  • This item will be included on the agenda of the August 10, 2020 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, August 17,
2020 at 3:00 p.m. in the ESC Board Room.