Board Finance & Facilities Committee Minutes – December 7, 2020

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Patty Blankenship

The Board Finance & Facilities Committee (BF&F) met on Monday, December 7, 2020 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • Modified Supplemental Amount for At-Risk/Dropout Prevention
  • LEP Funding
  • TAG Funding
  • Flexibility Account
  • Building Oversight Committee Membership
  • High School/Middle School Elevator Upgrades
  • FY21 Security Entrances Project – West High School

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Ron Colling, Dan
Greenwell, Brian Fahrendholz, Patty Pageler (by TEAMS)

Committee Members Absent: Taylor Goodvin

Guests / Visitors: Dr. Kim Buryanek, Dr. Jen Gomez, Kim Neal

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Modified Supplemental Amount for At-Risk/Dropout Prevention: Dr. Kim Buryanek

  • This item was briefly discussed – the committee members present already heard the presentation.
  • This item will be included on the agenda of the December 14, 2020 Board meeting.

LEP Funding: Dr. Jen Gomez

  • Dr. Jen Gomez briefly discussed LEP funding and addressed committee member questions regarding the funding, the June 30, 2020 carryover balance, and the projected June 30, 2021 carryover amount.

TAG Funding: Kim Neal

  • Kim Neal briefly discussed TAG funding and addressed committee member questions regarding the June 30, 2020 carryover balance and the projected June 30, 2021 carryover amount.
  • A vacant position in FY20 caused an increased in the carryover balance.
  • In FY21, the vacant position was filled and two additional positions were added.
  • It is anticipated the carryover balance will be expended over the next couple of years.

Flexibility Account: Patty Blankenship

  • Effective with the budget year beginning July 1, 2017 (fiscal year 2018), a school district may authorize transfer of all or any portion of unexpended, unobligated amounts remaining at the end of the fiscal year from the following categorical funds to the Flexibility Account:
  • Preschool Foundation Aid
  • Professional Development Supplement
  • Home School Assistance Program
  • Additionally, a school district may transfer all or a portion of any unexpended and unobligated moneys in any other school district fund or school district general fund account if the program, purpose, or requirements for the expenditure of such moneys have been repealed or are no longer in effect.
  • Expenditures from the Flexibility Account must be approved by resolution of the Board of Directors.
  • Before the Board of Directors can adopt the resolution approving expenditures from the Flexibility Account, it must hold a public hearing on the proposed resolution.
  • Appropriate uses of funds transferred to the Flexibility Account include general fund purposes.
  • Market Factor Incentive funding was eliminated effective for the 2008-2009 school year.
  • The District’s unspent Market Factor Incentive balance is $128,349.
  • The Market Factor Incentive balance is eligible to be transferred to the flexibility account.
  • The Administration will develop a plan for the Market Factor Incentive funding.

Building Oversight Committee Membership: Brian Fahrendholz

  • The State of Iowa recently performed annual inspections.
  • The following locations require upgrades totally $40,519 to meet the State of Iowa 2020 Elevator Compliance Regulations:
  • West High School $11,039
  • East High School $12,140
  • North High School $11,627
  • East Middle School $5,713
  • The recommendation is that the Board Finance & Facilities Committee accepts the bid from O’Keefe Elevator Co. and approves the amount of $40,519.
  • The Committee accepted the bid and approved the amount.

FY21 Security Entrances Project – West High School: Brian Fahrendholz

  • The project will create a security entrance at West High School.
  • The District received two bids. Shane’s Glass and More LLC $44,750 and Blankenship Meyer Paint and Glass $48,645.
  • The recommendation is that the Board Finance & Facilities Committee accepts the bid from Shane’s Glass and More LLC and approves the amount of $44,750.
  • The Committee accepted the bid and approved the amount.

The next meeting of the Board Finance & Facilities Committee will be Monday, January 4,
2021 at 3:00 p.m. in the ESC Board Room.