Board Finance & Facilities Committee Minutes – February 1, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Monday, February 1, 2021 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • Nonpublic School’s Social Studies Textbooks
  • FY22 Break Fix Insurance Program Renewal
  • FY22 Budgets: Student Activity Fund, Management Fund and Debt Service Fund
  • District High School SUV Replacement-Accident and Insurance Claim
  • FY22 Annual Roof Repairs, Maintenance, and Replacement Projects

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Perla Alarcon-Flory,
Ron Colling, Dan Greenwell (virtually), and Patty Pageler (virtually)

Committee Members Absent: None

Guests / Visitors: Heidi Anthony, Chris Wellenstein, Troy Thomas, Dr. Kim Buryanek, John
Pritchard, Larry Moser (Gallagher) and Steve Schultz (Gallagher)

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Nonpublic School’s Social Studies Textbooks: Heidi Anthony

  • Bishop Heelan Catholic High School is requesting to purchase textbooks for United States Government, Unites States History and Geography, World History and Geography, and Geography.
  • This purchase will be funded by the nonpublic textbook allocation at a cost of $43,923.39.
  • The recommendation is that the Committee approves the purchase.
  • The Committee approved the purchased.

FY22 Break Fix Insurance Program Renewal: Patty Blankenship

  • The purpose is to renew the Break Fix Insurance Program for FY22.
  • The District received proposals from The Remi Group and Specialty Underwriters.
  • The Remi Group submitted a proposal of $1,150,027.
  • Specialty Underwriters submitted a proposal of $1,245,000.
  • The District is estimating $800,000 of spending authority will either be conserved or utilized in other programs because of the Break Fix Program.
  • The recommendation is that the Board of Directors approves renewal of the Break Fix Insurance Program with The Remi Group for an annual premium of $1,150,027.
  • This item will be included on the agenda of the February 8, 2021 Board meeting.

FY22 Budgets: Student Activity Fund, Management Fund and Debt Service Fund: Patty Blankenship

  • The Student Activity Fund was presented with FY19 and FY20 actuals, FY21 reestimated budget, and the FY22 proposed budget. The FY22 revenue budget is $1.7 million and the expenditure budget is $1.7 million.
  • The Management Fund was presented with FY18, FY19 and FY20 actuals, FY21 reestimated budget, and the FY22 proposed budget. The FY22 revenue budget is $2.8 million and the expenditure budget is $3.4 million. The proposed levy rate is $0.93, a decrease of $0.27. Details of the FY21 and FY22 expenditures and the estimated retirement liability for FY21 to FY25 were provided. There was discussion about the significant (30%) increase in the property and liability insurance premium. The projected fund balance for FY21 to FY25 was also presented. The projected fund balance at FY25 is $5.3 million. The Committee discussed the sustainability of a $0.27 decrease in the levy rate. The Committee recommended a levy rate of $0.98, a decrease of $0.22.
  • The Debt Service Fund was presented with FY20 actuals, FY21 re-estimated budget, and FY22 proposed budget. The estimated expenditures for debt service are $11.7 million.
  • This item will be included on the agenda of the February 8, 2021 Board meeting.

District High School SUV Replacement-Accident and Insurance Claim: Chris Wellenstein

  • The purpose is to replace a high school SUV due to an accident. The PPEL Fund will fund the purchase.
  • The District received insurance proceeds of $20,020. The proceeds were deposited into the PPEL Fund.
  • Charles Gabus Ford of Des Moines, Iowa has the Iowa State Bid Contract #21149.
  • The recommendation is that the Committee accepts the Iowa State Bid Contract #21149 from Charles Gabus Ford and awards the contract in the amount of $42,439.
  • The Committee recommended this item be included on the agenda of the February 8, 2021 Board meeting.

FY22 Annual Roof Repairs, Maintenance, and Replacement Projects: Troy Thomas

  • The District requested plans and specifications for the FY22 Annual Roof Repair Projects.
  • East Middle School estimate $255,000
  • Operations and Maintenance Building estimated $38,300
  • Architect fees not to exceed $23,300
  • Total estimated project cost of $316,600
  • The recommendation is that the Board of Directors approves the plans, specifications, and estimated cost of $316,600 for the District’s FY22 Annual Roof Repairs, Maintenance, and Replacement Projects, set a public hearing date, and publish notice as required by law.
  • This item will be included on the agenda of the February 8, 2021 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, February 15,
2021 at 3:00 p.m. in the ESC Board Room.