Board Finance & Facilities Committee Minutes – February 15, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Monday, February 15, 2021 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • Benefit Plan Update · Elementary and Secondary School Emergency Relief I and II Budget
  • Boundary Address Locator
  • PowerSchool (eFinancePlus) Upgrade
  • FY22 General Fund Revenues and Expenditures Review and Property Tax Rate Discussion
  • FY22 East Middle School Fire Alarm Replacement Project
  • FY22 North High School Sports Complex Parking Lot Project

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Perla Alarcon-Flory,
Ron Colling, Dan Greenwell, Tim Paul, Patty Pageler (virtually)

Committee Members Absent: None

Guests / Visitors: Dr. Rita Vannatta, Kim Smith, Dr. Kim Buryanek, John Pritchard, Heidi
Anthony, Dr. Brian Burnight, Kim Neal, Jim Vanderloo, Mandie Mayo

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Benefit Plan Update: Dr. Rita Vannatta, Kim Smith

  • Medical: Conducted a Request for Proposal with three vendors. UHC responded with the lowest premium rates, a 5% rate decrease with the same plan designs and wellness program. The Insurance Committee’s recommendation is to stay with UHC.
  • FSA, COBRA and Retiree Insurance: Conducted a Request for Proposal with three finalists, Benefit Resource Inc., WEX, and Innovative Benefit Consultants. The Insurance Committee’s recommendation is WEX.
  • Dental: No increase in premiums, no plan design changes.
  • Vision: No changes.
  • Life and LTD: No changes.
  • The recommendation is that the Board of Directors approves the recommendations from the District’s Insurance Committee.
  • This item will be included on the agenda of the February 22, 2021 Board meeting.

Elementary and Secondary School Emergency Relief I and II Budget: Dr. Kim Buryanek

  • The District received $2,812,920 in ESSER I funding.
  • The District’s ESSER II allocation is $17,311,110.
  • Total ESSER Funding of $20,124,030.
  • Dr. Buryanek presented a budget for the ESSER Funding (the presentation includes expenditures that have already been incurred and planned expenditures).
  • Health and Safety $3,544,773
  • Air Quality $594,654
  • Supportive Staff $8,998,765
  • Instructional Preparation $1,525,157
  • Technology $5,460,681
  • Total $20,124,030.
  • There was discussion regarding the virtual school build out.
  • The Committee recommended presenting the budget by fiscal year.
  • This item will be included on the agenda of the February 22, 2021 Board meeting.

Boundary Address Locator: John Pritchard

  • The boundary lookup feature hosted on the District’s website was developed more than eight years ago and needs to be updated.
  • The recommendation is that the Board of Directors approves the professional services agreement with RSP Associates for the implementation and hosting of the address locator tool for a one-time cost of $8,000 and annual maintenance fee of $2,500.
  • This item will be included on the agenda of the February 22, 2021 Board meeting.

PowerSchool (eFinancePlus) Upgrade: John Pritchard

  • The Board of Directors approved an upgrade to Finance Plus for $16,410 on April 14, 2020. This upgrade has been put on hold.
  • Finance Plus is the District’s financial and human resource system used for accounting and state reporting.
  • We found in preparation for this upgrade that customizations that have been developed over the past 25 plus years would be lost.
  • To address this issue we recommend engaging Finance Plus to perform a business process review.
  • We anticipate a plan to upgrade Finance Plus to version 20.11 will be developed.
  • The recommendation is that the Board of Directors engages Finance Plus to perform a business process review for $12,600.
  • This item will be included on the agenda of the February 22, 2021 Board meeting.

FY22 General Fund Revenues and Expenditures Review and Property Tax Rate Discussion: Patty Blankenship

  • The FY22 general fund revenue and expenditures budgets were reviewed.
  • The estimated revenues are $190.7 million. This estimate is based on a FY22 preliminary aid and levy worksheet.
  • The estimated expenditures are $184.6 million.
  • The budget includes ESSER revenue of $8.5 million and “new” ESSER expenditures of $3.6 million. This results in $4.9 million in spending authority relief.
  • The estimated increases and additions to expenditures were reviewed. Total expenditure increases and additions were $9.4 million. · An updated spending authority projection was reviewed. The projected unspent balance ratio at FY22 is 17 percent. The projection has not been updated to reflect the impact of ESSER II and I.
  • The proposed General Fund tax levy rate is $13.12, a decrease of $0.41.
  • This item will be included on the agenda of the February 22, 2021 Board meeting.

FY22 East Middle School Fire Alarm Replacement Project: Tim Paul

  • The District requested plans and specifications for the East Middle School Fire Alarm Replacement Project. The estimated cost of the project is $285,400.
  • The Sales Tax Fund will fund this project.
  • The recommendation is that the Board of Directors approves the plans, specifications, and estimated cost of the project, set a public hearing date, and publish notice as required by law.
  • The item will be included on the agenda of the February 22, 2021 Board meeting.

FY22 North High School Sports Complex Parking Lot Project: Tim Paul

  • The District requested plans and specifications for the North High School Sports Complex Parking Lot Project. The estimated cost of the project is $178,443.53.
  • The project will add 25-50 additional parking spots and remove old gravel and asphalt.
  • The Sales Tax Fund will fund this project.
  • The recommendation is that the Board of Directors approves the plans, specifications, and estimated cost of the project, set a public hearing date, and publish notice as required by law.
  • The item will be included on the agenda of the February 22, 2021 Board meeting.

Finance Report for January-Revenues and Expenditures: Patty Blankenship

  • Due to time constraints, this report was not reviewed.

The next meeting of the Board Finance & Facilities Committee will be Monday, March 1, 2021
at 3:00 p.m. in the ESC Board Room.