Board Finance & Facilities Committee Minutes – January 18, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Melissa Warren

The Board Finance & Facilities Committee (BF&F) met on Monday, January 18, 2021 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • FY22 Device Life Cycle Purchases
  • 2021 Microsoft License Renewal
  • FY21 CARES Device Life Cycle Purchase
  • 2021 E-Rate Wi-Fi Licensing Results (Category 2)
  • Presentation of the June 30, 2020 Audit Report
  • Middle School Athletic Fields Upgrades – East Middle/East High
  • FY22 Annual District Truck and Full-Size AWD Cargo Van Replacement

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Perla Alarcon-Flory,
Ron Colling, Dan Greenwell, and Patty Pageler (Virtually)

Committee Members Absent: None

Guests / Visitors: John Pritchard, Troy Thomas, Lincoln Ryan, and Becky George and Mike
Prosser with King, Reinsch, Prosser & Co.

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

FY22 Device Life Cycle Purchases: John Pritchard

  • The District issued a request for proposal for the purchase of student and teacher/staff laptops.
  • The District received a response from RTI and Sterling Computers.
  • This is a FY22 General Fund purchase.
  • The recommendation is that the Board of Directors approves the following purchases from Sterling Computers:
  • 220 Dell Latitude 3310 2-in-1 laptops ($634 each) for teachers, total cost of $139,480.
  • 2,300 Dell Latitude 3190 Pentium N5030 8GB, 128 GB SSD laptops ($349 each) for elementary and middle school students, total cost of $802,700.
  • Total purchase of $942,180.
  • This item will be included on the agenda of the January 25, 2021 Board meeting.

2021 Microsoft License Renewal: John Pritchard

  • To request Board approval for the annual Microsoft licensing renewal.
  • The District received quotes from three vendors.
  • The recommendation is that the Board of Directors approves the quote from Connections Public Sector Solutions for $90,749.40.
  • This item will be included on the agenda of the January 25, 2021 Board meeting.

FY21 CARES Device Life Cycle Purchase: John Pritchard

  • Remote learning has accelerated the District’s device life cycle purchases.
  • In order to sustain and manage the 1:1 program the District needs to increase the number of devices purchased annually.
  • The request is to purchase 725 elementary and middle school laptops from Sterling Computers at a cost of $349/unit, total cost of $253,025.
  • The purchase will be funded with CARES funds.
  • The recommendation is that the Board of Directors approves the purchase of 725 Dell Latitude 3190 Pentium N5030 8GB, 128 GB SSD laptops from Sterling Computers at a total cost of $253,025.
  • This item will be included on the agenda of the January 25, 2021 Board meeting.

2021 E-Rate Wi-Fi Licensing Results (Category 2): John Pritchard

  • To review the results of a recently completed RFP for Wi-Fi Access Point Licensing that will support the District’s E-Rate application for FY22.
  • The District received seven bids for the wireless access point licensing. The highest scoring vendor was RTI.
  • The FCC E-Rate formula provides for an 80% reimbursement of eligible costs, the remaining 20% with be funded by the FY22 Technology budget.
  • The recommendation is that the Board of Directors approves selection of the Meraki licensing, proposed by RTI in the amount of $71,325. The District will be responsible for $17,910 ($13,353.75 in eligible and $4,556.25 in non-eligible).
  • This item will be included on the agenda of the January 25, 2021 Board meeting.

Presentation of the June 30, 2020 Audit Report: Patty Blankenship

  • Becky George and Mike Prosser with King, Reinsch, Prosser & Co., L.L.P presented the June 30, 2020 audit report.
  • The auditors’ report expresses unmodified opinions on whether the District’s financial statements were prepared in accordance with GAAP.
  • No material weaknesses in internal control over financial reporting were disclosed by the audit of the financial statements.
  • No instances of noncompliance material to the District’s financial statements were disclosed during the audit.
  • No material weaknesses in internal control over the District’s major federal award program were disclosed by the audit.
  • The auditors’ report on compliance for the major federal program for the District expresses an unmodified opinion on its major federal program.
  • The audit disclosed no audit findings which are required to be reported in accordance with 2 CFR section 200.516(a).
  • The program tested as a major program was the Child Nutrition Cluster.
  • The recommendation is that the Board of Directors acknowledges the June 30, 2020 audit report.
  • This item will be included on the agenda of the January 25, 2021 Board meeting.

Middle School Athletic Fields Upgrades – East Middle/East High: Troy Thomas

  • Bids were received and opened on January 8, 2021 for the Middle School Athletic Fields Upgrades – East Middle/East High.
  • Two fields at East High are not regulation size. These renovations would make them regulation size for both middle school and high school use.
  • The Sales Tax Fund will fund this project.
  • The recommendation is that Board of Directors accepts the bid from Lieber Construction and awards them the contract in the amount of $99,122.14.
  • This item will be included on the agenda of the January 25, 2021 Board meeting.

FY22 Annual District Truck and Full-Size AWD Cargo Van Replacement: Troy Thomas

  • To replace (2) ¾ ton extended cab 4×4 trucks and (2) full size cargo vans.
  • The PPEL Fund will fund this FY22 purchase.
  • Pricing is based on utilizing the Iowa State Bid Contract #21148 for ¾ ton extended cab 4×4 trucks and #21149 for the full size AWD cargo vans.
  • The recommendation is that the Board of Directors accepts the Iowa State Bid Contract #21148 from Stiver’s Ford and awards the contract in the amount of $59,416 and accepts the Iowa State Bid Contract #21149 from Charles Gabus Ford and awards the contract in the amount of $59,956. Total purchase of $119,372.
  • This item will be included on the agenda of the January 25, 2021 Board meeting.

Finance Report for December-Revenues and Expenditures: Patty Blankenship

  • The December Finance Report was briefly reviewed.

The next meeting of the Board Finance & Facilities Committee will be Monday, February 1,
2021 at 3:00 p.m. in the ESC Board Room.