Board Finance & Facilities Committee Minutes – June 7, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator:  Dr. Paul Gausman

Secretary:  Rosa Alfaro

The Board Finance & Facilities Committee (BF&F) met on Monday, June 7, 2021 in the Educational Service Center Board Room. Copies of the Agenda and the following Executive Summaries were available:

  • Building Fact Fluency Teacher Kits
  • High School Classrooms Furniture Purchase
  • Preschool Vision Grant Materials
  • Amendment to the Contract Between the Iowa Department of Human Services and the Sioux City Community School District
  • District’s Custodial Floor Sweepers
  • Food and Nutrition Bids Annual Contract Renewal
  • MidAmerican Energy Company Underground Electric Easement at North High School
  • PowerSchool Unified Talent Proposal
  • FY22 ESSER Equipment
  • Additional Software Licenses for FY22
  • FY21 Protective and Safety Equipment Resolution
  • Transfer of ESSER II Funds from the General Fund to the School Nutrition Fund
  • Transfer to Flexibility Account

Committee Members Present:  Dr. Paul Gausman, Patty Blankenship, Perla Alarcon-Flory, Ron Colling, Dan Greenwell (Virtually), Tim Paul, and Patty Pageler (Virtually)

Committee Members Absent: None

Guests / Visitors:  Dr. Kim Buryanek, Heidi Anthony, Dr. Brian Burnight, John Pritchard, Jim Vanderloo, Troy Thomas, Rich Luze

Call to Order:  Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Building Fact Fluency Teacher Kits:  Heidi Anthony

  • To request Board approval to purchase Building Fact Fluency Teacher kits for classroom teachers in grades TK-2.
  • The total cost is $79,071.30. Title II will fund this purchase.
  • This item will be included on the agenda of the June 14, 2021 Board meeting.

High School Classrooms Furniture Purchase:  Jim Vanderloo

  • The District received quotes to furnish classrooms located in East, North, and West High Schools.
  • Each location will receive 165 adjustable tables and chairs for use in up to eleven classrooms.
  • The low bid was received from Eakes Office Solutions for $186,855.
  • The FY21 PPEL, Sales Tax, and CTE budgets will fund the purchase.
  • The recommendation is that the Board of Directors accepts the furniture quotes from Eakes Office Solutions in the amount of $186,855.
  • This item will be included on the agenda of the June 14, 2021 Board meeting.

Preschool Vision Grant Materials:  Dr. Brian Burnight

  • Teaching Strategies for Early Childhood provides curriculum items that align and support student achievement on the Gold Assessment.
  • The Gold Assessment is the Iowa preschool assessment.
  • The recommendation is that the Board of Directors approves the purchase of $16,032.36 for curriculum materials and execute the contract agreement with Teaching Strategies for Early Childhood.
  • That the Board of Directors approves the purchase of curriculum materials for $16,032.36 and execute the contract agreement with Teaching Strategies for Early Childhood.

Amendment to the Contract between the Iowa Department of Human Services and the Sioux City Community School District:  Dr. Kim Buryanek

  • This contract provides funds for up to ten juvenile court school liaison officers.
  • The contract covers approximately 75% of the cost of the officers and the District funds 25%.
  • The Iowa Department of Human Services will pay $370,000 for the 2021-2022 school year to fulfill the contract.
  • The recommendation is that the Board of Directors approves the amendment to the contract between the Sioux City Community School District and the Iowa Department of Human Services for the 2021-22 school year.
  • This item will be included on the agenda of the June 14, 2021 Board meeting.

District’s Custodial Floor Sweepers:  Timothy Paul

  • Bids were received for three new floor sweepers.
  • The new equipment is more effective and efficient than the existing push mops.
  • The low bid of $35,028 ($11,676 per unit) was received from Hillyard Inc.
  • ESSER II will fund the purchase.
  • The recommendation is that the Board Finance and Facilities Committee accepts the bid from Hillyard Inc. for $35,028.
  • The committee recommended the item be included on the agenda of the June 14, 2021 Board meeting.

Food and Nutrition Bids Annual Contract Renewal:  Tim Paul

  • The recommendation is to award renewal contracts to the lowest bidders for the 2021-2022 school year as per the 5-year RFP and bid award in FY21.
    • Martin Brothers Distributing – frozen goods, dry goods, diverted foods
    • Greenberg Fruit Company – produce
    • Dairy Farmers of America/Dean Dairy – dairy
    • Bimbo Bakeries USA – bread
    • Cole Papers – nonfood items
    • Dakota Paper – nonfood items
    • Benstar – nonfood items
    • Wallace Pack – nonfood items
  • This item will be included on the agenda of the June 14, 2021 Board meeting.

MidAmerican Energy Company Underground Electric Easement at North High School:  Tim Paul

  • To grant MidAmerican Energy an underground electric easement to cover the recent installation of utilities at North High School.
  • The recommendation is that the Board of Directors approves an underground electrical easement with MidAmerican Energy for $1.00 at North High School and sets a public hearing.
  • This item will be included on the agenda of the June 14, 2021 Board meeting.

PowerSchool Unified Talent Proposal:  John Pritchard

  • To request the Board to enter into a three-year contract with PowerSchool for Unified Talent PowerSchool Suite (Applicant Tracking, Records, Smart Find Express, Unified Insights – Talent and Professional Learning for a total of $223,451.87.
  • This will replace the FrontLine Recruiting, Absence Management and Professional Development.
  • This item will be included on the agenda of the June 14, 2021 Board meeting.

FY22 ESSER Equipment:  John Pritchard

  • To request Board approval to purchase equipment to support 1:1 devices and the TK-1 curriculum for learning recovery.
  • ESSER funds will find this purchase.
  • The recommendation is that the Board of Directors approves the purchase of:
    • 600 Apple iPads ($294 each) to support 1:1 in TK-1st grade.  Total cost is $176,400. (This replaces the purchase approved by Board Finance and Facilities Committee meeting on May 3, 2021.)
    • 600 Apple iPads ($294 each) for TK-1classrooms (support BeeBot/Osmo curriculum).  Total cost is $176,400.
    • 100 BeeBot Hives for $52,882.75.
    • 106 Osmo Kits for $116,026.
    • Total of $521,708.75
  • This item will be included on the agenda of the June 14, 2021 Board meeting.

Additional Software Licenses for FY22:  John Pritchard

  • To request Board approval to renew software licenses required for the operation of the District.
    • EBSCO Database Resources $20,024.94 (database research tools)
    • Brainpop $33,094.07 (Brainpop, Brainpop Jr, and Brainpop ELL)
    • EverFi $0 (curriculum materials)
    • PowerSchool Perform Evaluation, eFinance Plus and Cognos $87,883.74 (financial information system)
  • The recommendation is that the Board of Directors approves the renewal of the software licenses.  Total cost of $141,002.75.
  • This item will be included on the agenda of the June 14, 2021 Board meeting.

FY21 Protective and Safety Equipment Resolution:  Patty Blankenship

  • Iowa code allows school districts, by Board resolution, to transfer funds from the General Fund to the Student Activity Fund to purchase or recondition protective and safety equipment required for extracurricular athletics.
  • The recommendation is that the Board of Directors approves the FY21 Protective and Safety Equipment Funding Resolution.
    • That the Board of Directors of the Sioux City Community School District approves the transfer of $15,000 from the General Fund to the Student Activity Fund for expenditures that occurred between July 1, 2020, and May 31, 2021, for purchases or reconditioning of protective and safety equipment required for extracurricular athletics.
  • This item will be included on the agenda of the June 14, 2021 Board meeting.

Transfer of ESSER II Funds from the General Fund to the School Nutrition Fund:  Patty Blankenship

  • The Iowa Department of Education requires all ESSER revenue to be recorded in the General Fund.  Districts were granted authority to transfer ESSER funds from the General Fund to other funds based on actual costs.
  • The Administration is requesting Board approval to transfer no more than $800,000 of ESSER II funds from the General Fund to the School Nutrition Fund for wages and benefits paid to foodservice employees from July 1, 2020, to June 30, 2021.
    • Wages $659,781.09
    • Benefits $138,256.55
    • Total $798,037.64
  • Wages and benefits paid to maintain the continuity of services is an allowable cost under ESSER II.
  • This item will be included on the agenda of the June 14, 2021 Board meeting.

Transfer to Flexibility Account:  Patty Blankenship

  • Effective with the budget year beginning July 1, 2017, a school district may transfer all or a portion of any unexpended and unobligated money in any school district fund or school district general fund account if the program, purpose, or requirements for the expenditure of such money have been repealed or are no longer in effect.
  • Market Factor Incentive was eliminated effective for the 2008-2009 school year.
  • The District’s Market Factor Incentive remaining balance is $128,349.
  • The Administration is recommending that the balance in Market Factor Incentive be transferred to the Flexibility Account.
  • This item will be included on the agenda of the June 14, 2021 Board meeting.

Audit Services:  Patty Blankenship

  • The District sent requests for proposals for audit proposals to four local CPA firms.
  • No proposals were submitted.
  • There was a discussion on how to proceed.
  • The Administration will reach out to several local firms to see if they are interested in submitting a proposal.

Amazon Ordering:  Troy Thomas

Troy Thomas discussed the Amazon ordering process (workflow approvals, restricted categories, etc.).

Finance Reports for April – Revenues and Expenditures:  Patty Blankenship

The April finance reports were briefly reviewed.

Other Items for the Good of the Order:

Director Greenwell requested participation data for the ROTC program.

The next meeting of the Board Finance & Facilities Committee will be Monday, June 21, 2021 at 3:00 p.m. in the ESC Board Room.