Board Finance & Facilities Committee Minutes – March 1, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Monday, March 1, 2021 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • Gartner Executive Program
  • FY22 School Nutrition Budget
  • FY22 Budget-Review of All Funds

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Perla Alarcon-Flory,
Ron Colling, Dan Greenwell (virtually), Tim Paul, Patty Pageler (virtually)

Committee Members Absent: None

Guests / Visitors: John Pritchard, Dr. Kim Buryanek, Rich Luze

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Gartner Executive Program: John Pritchard

  • Technology has experienced several challenges and identified some areas of vulnerability.
  • The challenges are:
  • Moving to and sustaining a 1:1 environment.
  • Stronger network reliability and security due to remote teachers and students.
  • Significant training of remote education tools for the technology team, staff, students and parents.
  • Flexibility of our Student Information System.
  • Gartner provides a customized executive program that includes access to an executive partner, client manager and 2,000+ Gartner analysts.
  • The program will generate an IT score comparing the District to similar districts, an action plan to address opportunities, provide an IT budget tool, and vendor negotiation services.
  • The proposed service agreement is $83,750, with a starting date of April 1, 2021 and ending June 30, 2022.
  • ESSER II is the funding source.
  • The recommendation is that the Board of Directors approves the Gartner, Inc. service agreement.
  • This item will be included on the agenda of the March 8, 2021 Board meeting.

FY22 School Nutrition Budget: Patty Blankenship

  • FY19 and FY20 revenues and expenditures, FY21 re-estimated revenues and expenditures, and FY22 proposed revenues and expenditures were presented.
  • The FY22 proposed budget was built assuming “normal” operations similar to FY19.
  • Meals served in FY21 have decreased by approximately 20%.
  • The decrease in meals served has not resulted in a similar decrease in expenses, largely due to maintaining the workforce and difficulties in determining demand.
  • The Nutrition Fund had a decrease in net position of $727,176 in FY20.
  • It is anticipated the School Nutrition Fund will have a decrease in net position of approximately $500,000 in FY21.
  • A loss of approximately $111,182 is budgeted for FY22.
  • The Administration is proposing to transfer $800,000 of ESSER II funds in FY21 to the Nutrition Fund to subsidize salaries and benefits (maintain the current workforce).
  • The operating results for FY21 will be reviewed at year-end to determine if an additional transfer of ESSER II funds is needed.
  • This item will be included on the agenda of the March 8, 2021 Board meeting.

FY22 Budget-Review of All Funds: Patty Blankenship

  • The PPEL Fund, Sales Tax Fund, Student Activity Fund, Management Fund, Debt Service Fund and School Nutrition Fund were briefly reviewed.
  • The school aid formula was reviewed.
  • FY22 General Fund estimated revenues are $191.9 million.
  • General fund levy $35.4 million
  • State foundation aid $128.8 million
  • Miscellaneous revenue $24.3 million.
  • FY22 targeted expenditures and additional expenditures are $185.8 million.
  • FY22 ESSER II Expenditures and Other Uses of $9.6 million were summarized by budget additions and general fund relief.
  • FY22 budget increases and additions were summarized by function.
  • Budget increases $2.9 million.
  • Budget additions $7.7 million.
  • Total $10.6 million.
  • Spending Authority projections were reviewed. FY26 projected unspent balance ratio is 15%.
  • FY22 proposed tax levy rate of $13.12, a decrease of $.41.
  • General Fund levy $11.81
  • Management Fund levy $0.98
  • PPEL Fund levy $0.33.
  • This item will be included on the agenda of the March 8, 2021 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, March 15, 2021
at 3:00 p.m. in the ESC Board Room.