Board Finance & Facilities Committee Minutes – May 3, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Monday, May 3, 2021 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • 6th – 12th Grade Science and 6th Grade Dual Language and Curriculum and Material Adoption and Funding Recommendations
  • Lexia Core 5
  • MidAmerican Energy Company Underground Electrical Easement
  • Software Licenses for FY2021-22
  • Projector Life Cycle Purchase
  • Document Camera Life Cycle Purchase
  • FY22 Device Life Cycle Purchases
  • Student iPads Purchase for Fall 2021
  • FY21 Proposed Budget Amendment

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Perla Alarcon-Flory,
Ron Colling, Dan Greenwell, Tim Paul, Patty Pageler (Virtually)

Committee Members Absent: None

Guests / Visitors: Dr. Kim Buryanek, Heidi Anthony, Dr. Brian Burnight, John Pritchard

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

6th-12th Grade Science and 6th Grade Dual Language and Curriculum and Material Adoption and Funding Recommendations: Heidi Anthony

  • Three teams of teachers worked through stages two and three of the curriculum review cycle.
  • The committee extensively reviewed the Iowa Core and National Standards.
  • The committee reviewed curricular resources and best practices to come to a consensus for a final recommendation to the Board.
  • The recommendation is that the Board of Directors approves the following curriculum and material adoptions for a total of $602,793.20.
  • 6th -12th grade science using FY21 Modified Supplemental Amount for At Risk/Dropout Prevention $30,221.75, FY22 Instructional Support Levy $548,772.96, and FY22 Title II $22,112.29, for a total of $601,107.
  • 6th grade dual language using the FY22 Instructional Support Levy $1,686.20
  • This item will be included on the agenda of the May 10, 2021 Board meeting.

Lexia Core 5: Dr. Brian Burnight

  • Lexia Core 5 literacy software has been an effective reading intervention for students in the District.
  • The software is an adaptive literacy program working to enhance the five components of literacy and differentiates to each student’s specific needs, supports classroom teachers with a progress dashboard and customized classroom lessons tailored to specific student needs.
  • The Early Literacy Implementation Grant will fund this purchase.
  • The recommendation is that the Board of Directors approves renewal of Lexia 5 Core software licenses for thirteen elementary schools at a cost of $108,585.
  • This item will be included on the agenda of the May 10, 2021 Board meeting.

MidAmerican Energy Company Underground Electrical Easement: Tim Paul

  • MidAmerican Energy Company requested an underground electric easement to cover recent installation of underground utilities at North High School.
  • The recommendation is that the Board of Directors approves the underground electric easement with MidAmerican Energy Company.
  • This item will be included on the agenda of the May 10, 2021 Board meeting.

Software Licenses for FY2021-22: John Pritchard

  • The District requires a variety of curricular and administrative software to operate.
  • The software includes inventory tracking, security and filtering, financial tracking, learning management systems, substitute management, professional development, recruiting, communications, curriculum presentation, and coding systems.
  • The recommendation is that the Board of Directors approves the payment of software licensing for the attached products for FY2021-22 for a total of $801,266.
  • Canvas (learning management system) $63,063.00
  • Smoothwall (filtering tool) $23,488.66
  • Infinite Campus and Tableau (student information system) $206,009.00
  • Frontline (absence management, professional development tracking and applicant tracking) $51,297.45
  • Nearpod (classroom interactive presentation software) $65,000.00
  • Seesaw (elementary learning platform) $39,270.00
  • Safari Montage (image and video environment used by teachers) $43,314.60
  • Follett Library and Inventory (library and media, instruments, and technology) $30.966.28
  • Connection (Microsoft licenses) $90,509.00
  • Others including DocuSign, JAMF, Blackboard, Novus/Granicus, Juicebox, Turnitin, and FreshWorks.
  • This item will be included on the agenda of the May 10, 2021 Board meeting.

Projector Life Cycle Purchase: John Pritchard

  • The Epson PowerLite 535W WXGA short throw projector (3400 lumens) has been established as the standard projector device in classrooms.
  • The Technology Department is working to establish a six-year life cycle for projectors.
  • The recommendation is that the Board of Directors approves the purchase of 154 Epson PowerLite L200SW short throw projectors for classrooms for $150,150 ($975 per unit) from Tierney.
  • This item will be included on the agenda of the May 10, 2021 Board meeting.

Document Camera Life Cycle Purchase: John Pritchard

  • Document cameras are used extensively as an extra camera in the classroom.
  • The recommendation is that the Board of Directors approves the purchase of 133 IPEVO VZ-X 8MP document cameras direct from IPEVO at a cost of $43,757 ($329 per unit).
  • This item will be included on the agenda of the May 10, 2021 Board meeting.

FY22 Device Life Cycle Purchases: John Pritchard

  • To request approval to purchase devices from Sterling Computers:
  • 250 Dell Latitude 3310 teacher/staff laptops at $634 per unit, total cost of $158,500.
  • 1,250 Dell Latitude 3190 Pentium laptops at $349 per unit for elementary students, total cost of $436,250.
  • 2,100 Dell Latitude 3190 Pentium laptops at $349 per unit for secondary students, total cost of $732,900.
  • Total purchase of $1,327,650.
  • This FY22 purchase will be funded by ESSER II funds.
  • This item will be included on the agenda of the May 10, 2021 Board meeting.

Student iPads Purchase for Fall 2021: John Pritchard

  • To request Board approval to purchase 200 Apple iPads to support 1:1 in grades TK1 st grade.
  • The total cost is $58,800 ($294 per unit).
  • The FY22 purchase will be funded with ESSER II funds.
  • This item will be included on the agenda of the May 10, 2021 Board meeting.

FY21 Proposed Budget Amendment: Patty Blankenship

  • The proposed budget amendment will increase the instruction function by $2,200,000 and the support services function by $2,800,000.
  • The budget amendment is due to ESSER I and II and GEER expenditures.
  • The recommendation is that the Board of Directors adopts the FY21 budget amendment.
  • This item will be included on the agenda of the May 10, 2021 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, June 7, 2021
at 3:00 p.m. in the ESC Board Room.