Board Finance & Facilities Committee Minutes – November 16, 2020

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Monday, November 16, 2020 in
the Educational Service Center Board Room. Copies of the Agenda and the following
Executive Summaries were available:

  • Connecting Math & Literacy Professional Development
  • FY21 PPEL Budget Line Item Adjustment – Operations and Maintenance
  • FY22 PPEL Fund and Sales Tax Fund Budgets and the Five-Year Plan for Capital Projects
  • FY21 Depository Resolution
  • Settlement of FY20 Books

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Ron Colling, Dan
Greenwell, Taylor Goodvin, Brian Fahrendholz, Patty Pageler (Virtually)

Committee Members Absent: None

Guests / Visitors: Heidi Anthony, Troy Thomas, John Pritchard, Dr. Kim Buryanek

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Connecting Math & Literacy Professional Development: Heidi Anthony

  • The Administration is presenting a contract between Kajitani Education and the Sioux City Community School District for Board approval.
  • Alex Kajitani, an author, speaker, and previous Teacher of the Year in California and Top-4 Finalist for National Teacher of the Year, would provide professional development entitled, Connecting Math & Literacy: Get Students Reading, Writing, and Speaking in Math Class – Grades 3-12 at the middle school and high school Winter Cadre.
  • The contract will be funded with Teacher Leadership and Compensation Funds.
  • The recommendation is that the Board approves the contract between Kajitani Education and the Sioux City Community School District in the amount of $10,000 to be utilized for virtual professional development at the middle school and high school Winter Cadre.
  • Several Committee members voiced concern regarding the cost (rate per hour) of the professional development services.
  • This item will be included on the agenda of the November 23, 2020 Board meeting.

FY21 PPEL Budget Line Item Adjustment – Operations and Maintenance: Brian Fahrendholz

  • The Administration is requesting a line-item adjustment to the PPEL FY21 budget.
  • The PPEL budget for Operations and Maintenance is $70,000, allocated $64,000 for vehicle replacement and $6,000 for small equipment.
  • The request is to adjust the vehicle replacement line-item budget to $57,342 (decrease of $6,658) and increase the small equipment line-item budget to $12,658 (increase of $6,658).
  • The recommendation is that the Board Finance and Facilities Committee approves the FY21 PPEL budget line-item adjustment.
  • The Committee approved the line-item budget adjustment.

FY22 PPEL Fund and Sales Tax Fund Budgets and the Five-Year Plan for Capital Projects: Patty Blankenship, Brian Fahrendholz, John Pritchard

  • The FY22 PPEL Fund and Sales Tax Fund budgets were presented for review.
  • The proposed FY22 PPEL revenues and expenditures were $1,080,000 and $1,185,000, respectively.
  • The FY22 PPEL fund balance is projected to decrease by $105,000, from $715,762 to $610,762.
  • The proposed FY22 Sales Tax revenues and expenditures were $15,651,728 and $25,202,193, respectively.
  • The FY22 Sales Tax fund balance is projected to decrease by $9,550,465, from $23,684,828 to $14,134,363.
  • The proposed Sales Tax expenditures continue to include $960,944 of spending authority assistance.
  • The Five-Year Plan for Capital Projects was also presented. The plan includes $1.5 million of projects in each year.
  • The recommendation is that the Board of Directors acknowledges the FY22 PPEL Fund and Sales Tax Fund Budgets and the Five-Year Plan for Capital Projects.
  • This item will be included on the agenda of the November 23, 2020 Board meeting.

FY21 Depository Resolution: Patty Blankenship

  • In order to comply with the statutory requirements of Iowa Code Section 12c, the Board of Directors must approve the District’s depositories.
  • The recommendation is that the Board of Directors approves the designation of bank depositories as follows to comply with the statutory requirements of Iowa Code Section 12c:
  • Security National Bank, Sioux City, IA $2,000,000
  • Wells Fargo Bank, N.A. $90,000,000
  • This item will be included on the agenda of the November 23, 2020 Board meeting.

Settlement of FY20 Books: Patty Blankenship

  • The Annual Financial Health Report presents the Balance Sheet – Governmental Funds, Statement of Revenues, Expenditures, and Changes in Fund Balance – Governmental Funds, Statement of Net Position – Proprietary Funds and Statement of Revenues, Expenses, and Changes in Fund Net Position – Proprietary Funds.
  • General Fund revenues of $170.9 million and expenditures of $164.3 million.
  • General Fund net change in fund balance of $6.4 million. o School Nutrition Fund change in net position of ($727,176).
  • A Budgetary Comparison Schedule of Revenues, Expenditures/Expenses, and Changes in Fund Balances, Budget to Actual, All Governmental Funds and Proprietary Funds is also presented.
  • General Fund revenues were under budget by $1.8 million.
  • General Fund expenditures were under budget by $5.9 million. Approximately $3.0 million is related to COVID-19.
  • The legal level of budgetary control for expenditures is at the aggregated function level, the District did not exceed the amounts budgeted.
  • The District’s financial solvency ratio is 24.72%.
  • The District’s unspent balance ratio is 16.75%.
  • The recommendation is that the Board of Directors approves the Annual Financial Health Report for FY20.
  • This item will be included on the agenda of the November 23, 2020 Board meeting.

Finance Report for October – Revenues and Expenditures: Patty Blankenship

  • The October Finance Report was briefly reviewed.

The next meeting of the Board Finance & Facilities Committee will be Monday, December 7,
2020 at 3:00 p.m. in the ESC Board Room.