Board Finance & Facilities Committee Minutes – November 2, 2020

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Patty Pageler

The Board Finance & Facilities Committee (BF&F) met on Monday, November 2, 2020 in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • FY21 Kats Consulting Contract
  • Contract with Hanover Research for Strategic Plan Development
  • Assignment of Athletic Training Services Agreements
  • Audit Engagement Letter for June 30, 2020
  • Board Authorization to Request Modified Supplemental Amount for ELL Beyond 5 Years
  • Board Authorization to Request Modified Supplemental Amount for Open Enrollment Out
  • $32,620,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2020
  • FY22 Preliminary Spending Authority Projections and the Budget Presentation Calendar
  • Agreement for Fire Equipment Sales and Service between the Sioux City Community School District and Select Fire and Safety

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Ron Colling, Dan
Greenwell, Taylor Goodvin, Brian Fahrendholz, and Patty Pageler

Committee Members Absent: None

Guests / Visitors: Dr. Kim Buryanek, Mandie Mayo, Jim Vanderloo, Troy Thomas, John
Pritchard, Chris Koch, Al Pace, and BJ Koch

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Online Office Supplies Vendor Recommendation: Troy Thomas

  • Troy discussed the change to a local online office supply vendor, Eakes Office, and discontinuing Office Depot to reduce cost and increase local customer service ability.
  • Establishing a preferred vendor provides the District with prearranged pricing on many standard office and school supplies.
  • The plan is to switch online office supply vendors on December 1.

FY21 Kats Consulting Contract: John Pritchard

  • To enter into a contract with Kats Consulting (Ted Katseres) for technology support for the FY21 year.
  • The recommendation is that the Board of Directors approves the contract with Kats Consulting for FY21.
  • This item will be included on the agenda of the November 9, 2020 Board meeting.

Contract with Hanover Research for Strategic Plan Development: Dr. Paul Gausman, Dr. Kim Buryanek, and Mandie Mayo

  • The District’s Focus 2022 Strategic Plan expires in 2022.
  • The Administration is recommending that the District collaborate with an objective third party to develop goals and priorities that are based on best practices, industry standards and stakeholder feedback.
  • The District received four proposals to facilitate in the development of a new strategic plan.
  • The recommendation is that the Board of Directors approves the contract with Hanover Research for Strategic Plan development for $42,000.
  • This item will be included on the agenda of the November 9, 2020 Board meeting.

Concessions at Olsen: Jim Vanderloo

  • Jim Vanderloo, Chris Koch, Al Pace and BJ Koch shared information on the Olsen Stadium concession operations.
  • The East High Show Choir parents manage the operations with assistance from other student activity groups.
  • The activity directors provide oversight.
  • There was discussion about how the East High Show Choir parents became the managers and whether other groups would have the opportunity to manage the concessions in the future.
  • The activity directors will consider other groups that are interested and have the ability to provide the services.

Transportation for Activities: Jim Vanderloo

  • Jim Vanderloo discussed internal bus trips (yellow bus trips).
  • Past practice was to charge student activity groups for yellow bus trips. These internal charges were subsequently partially offset by general fund subsidies.
  • This practice was discontinued effective July 1, 2019.

Assignment of Athletic Training Services Agreements: Jim Vanderloo

  • The CNOS Foundation is transitioning the employment of its athletic trainers to CNOS, P.C.
  • The recommendation is that the Board of Directors consents to the assignment of the Athletic Training Services Agreements from the CNOS Foundation to CNOS, P.C.
  • The terms of the original 2009 agreements will not otherwise be impacted.
  • This item will be included on the agenda of the November 9, 2020 Board meeting.

Audit Engagement Letter for June 30, 2020: Patty Blankenship

  • To request the Board of Directors to approve and the Board President to sign the June 30, 2020 audit engagement letter from King, Reinsch, Prosser, & Co, LLP.
  • The fee for the audit services is $55,500. The letter indicates that any additional fees will be discussed before they are incurred.
  • This is the final year of a three-year agreement.
  • The recommendation is that the Board of Directors approves and the Board President signs the June 30, 2020 audit engagement letter.
  • This item will be included on the agenda of the November 9, 2020 Board meeting.

Board Authorization to Request Modified Supplemental Amount for ELL beyond 5 Years: Patty Blankenship

  • School districts can request additional FY21 modified supplemental amount for ELL beyond 5 years.
  • The additional amount does not increase FY21 revenue but gives the District additional FY21 spending authority.
  • The recommendation is that the Board of Directors authorizes the District’s administration to submit a request to the School Budget Review Committee in the amount of $1,200,133.44 for modified supplemental amount for providing an English language learner program for students who have exceeded five years of weighted funding in fall 2020.
  • This item will be included on the agenda of the November 9, 2020 Board meeting.

Board Authorization to Request Modified Supplemental Amount for Open Enrollment Out: Patty Blankenship

  • School districts can request additional FY21 modified supplemental amount for open enrollment out students on the fall 2020 certified enrollment but not on the fall 2019 certified enrollment.
  • The additional modified supplemental amount does not increase FY21 revenue but gives the District additional FY21 spending authority.
  • The recommendation is that the Board of Directors authorizes the District’s administration to submit a request to the School Budget Review Committee in the amount of $665,984 for modified supplemental amount for open enrolled out students not included in the previous year’s certified enrollment counts.
  • This item will be included on the agenda of the November 9, 2020 Board meeting.

$32,620,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2020: Patty Blankenship

  • To adopt the required bond resolutions and execute documents related to the $32,620,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2020.
  • The District will receive the bonds proceeds on November 24, 2020.
  • The recommendation is that the Board of Directors adopts the resolutions and executes the documents.
  • This item will be included on the agenda of the November 9, 2020 Board meeting.

FY22 Preliminary Spending Authority Projections and the Budget Presentation Calendar: Patty Blankenship

  • The FY22 preliminary spending authority projections and the budget presentation calendar were presented.
  • The spending authority projections were prepared using the following assumptions:
  • FY22 Growth in supplemental state aid of 1% and 2%
  • Targeted expenditures increase of 2% and 3%
  • FY23 – FY26 Growth in supplemental state aid of 1.5%
  • Targeted expenditures increase of 2%
  • No enrollment increase or decrease
  • The recommendation is that the Board of Directors acknowledges the information regarding the District’s FY22 preliminary spending authority projections and the budget presentation calendars.
  • This item will be included on the agenda of the November 9, 2020 Board meeting.

Agreement for Fire Equipment Sales and Service between the Sioux City Community School District and Select Fire and Safety: Brian Fahrendholz

  • To provide annual fire equipment maintenance, testing, and inspection services for all District facilities and vehicles for a three-year term.
  • The recommendation is that the Board of Directors approves the Agreement for Fire Equipment Sales and Service between the District and Select Fire and Safety for a three-year term.
  • This item will be included on the agenda of the November 9, 2020 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, November 16,
2020 at 3:00 p.m. in the ESC Board Room.