Board Finance & Facilities Committee Minutes – April 5, 2022

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman

Secretary: Rosa Alfaro

The Board Finance & Facilities Committee (BF&F) met on Tuesday, April 5, 2022 in the Educational Service Center Board Room. Copies of the Agenda and the following Executive Summaries were available:

  • Middle School Classrooms Furniture Purchase
  • Camp Invention for Summer School
  • HP Lease Termination / RTI Purchase
  • VIBE Academy Construction Project
  • Agreement with FMX Facilities Management for Schools
  • FY23 Natural Gas Contract
  • FY23 Budget Adoption

Committee Members Present: Dr. Paul Gausman, Tim Paul, and Dan Greenwell

Committee Members Absent: Perla Alarcon-Flory, Taylor Goodvin, and Patty Blankenship

Guests / Visitors: Jim Vanderloo, Dr. Brian Burnight, John Pritchard, Matt Basye, and Troy Thomas

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Middle School Classrooms Furniture Purchase: Jim Vanderloo

  • Each middle school will receive ninety adjustable tables, ninety 18’’ standard height chairs, and ninety 30’’ fixed height chairs for use in up to six classrooms per middle school.
  • The district is utilizing the E&I Cooperative Services Contract #21Z00987 established for K-12 Cooperative Purchasing.
  • Funding source: FY22 PPEL and Sales Tax Funds (Furnishings)
  • The recommendation is that the Board of Directors accepts the furniture quotes from Eakes Office Solutions for $170,764.86.
  • This item will be on the agenda of the April 11, 2022 Board meeting.

Camp Invention for Summer School: Dr. Brian Burnight

  • Camp Invention will provide students who are attending summer school with a highly engaging STEM program to compliment reading and math support.
  • Funding source: ESSER Funds
  • The recommendation is that the Board of Directors approves the purchase of up to 1,000 Camp Invention kits, not to exceed $128,000.
  • This item will be on the agenda of the April 11, 2022 Board meeting

HP Lease Termination/RTI Purchase: John Pritchard

  • The district’s lease with HP Lease for 7,400 laptops ends June 30, 2022.
  • The devices are required to be returned to HP Lease in July and the district is responsible for all devices and power adapters not returned in acceptable condition.
  • RTI has offered to purchase the devices from HP Lease and work with the district to reconcile missing and damaged devices.
  • The district will pay RTI between $135,000 and $140,000 for missing devices (about 1,200 devices).
  • Funding source: FY23 General Fund
  • The recommendation is that the Board of Directors approves the agreement with RTI for the amount to be determined, but approximately $130,000 – $140,000.
  • This item will be on the agenda of the April 11, 2022 Board meeting.

VIBE Academy Construction Project: Tim Paul

  • Sealed bids were received on March 22, 2022 for the VIBE Academy.
  • L&L Builders Co. submitted the low bid of $1,309,200.00
  • The architect’s estimate was $1,500,000.00 with A/E design fees.
  • Funding source: ESSER III
  • The recommendation is that the Board of Directors accepts the low base bid from L&L Builders Co. of Sioux City, IA for $1,309,200.00 for the VIBE Academy Construction Project.
  • Tim will add the estimated amount of architect fees to the executive summary.
  • This item will be on the agenda of the April 11, 2022 Board meeting.

Agreement with FMX Facilities Management for Schools: Tim Paul

  • The O&M Department depends on maintenance software to communicate work orders and preventive maintenance needs to our staff.
  • The current software is not performing as expected and it is difficult to get support from the vendor.
  • The O&M Department is requesting to transition to FMX Facilities Management for Schools.
  • Funding source: General Fund
  • The recommendation is that the Board of Directors approves the purchase agreement with FMX Facilities Management for Schools for $10,198.66 for implementation and $24,450.00 in FY23.
  • This item will be on the agenda of the April 11, 2022 Board meeting.

FY23 Natural Gas Contract: Tim Paul

  • The district’s renewal of the Local Government Risk Pool Commission contract and 28E Agreement gives the district the ability to purchase the entire amount of gas needed for the year for a lump sum payment.
  • The district would not face any overages if more natural gas was consumed than predicted.
  • The cost for this program is $492,278.55. This is an increase of 37% from FY22.
  • Funding source: Management Fund
  • The recommendation is that the Board of Directors approves an application for a 28E agreement and participation agreement with the Iowa Local Government Risk Pool Commission for FY23 Natural Gas for $492,278.55.
  • President Greenwell requested to include the cost per dekatherm.
  • This item will be on the agenda of the April 11, 2022 Board meeting.

FY23 Budget Adoption: Patty Blankenship

  • The district has proposed the FY23 budget.
  • The administration is recommending approval of the FY23 budget as presented with an expected maximum property tax levy rate of $12.45034 per $1,000 of assessed value.
  • This property tax levy rate represents a decrease of $0.03088 from FY22.
  • The income surtax rate for FY23 is 3 percent (same as FY22).
  • The recommendation is the Board of Directors certifies the FY23 budget with an expected maximum tax rate of $12.45034 per $1,000 of assessed value and an income surtax rate of 3 percent.
  • This item will be on the agenda of the April 11, 2022 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Tuesday, April 19, 2022 at 3:00 p.m. in the ESC Board Room.