Board Finance & Facilities Committee Minutes – August 2, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Rosa Alfaro

The Board Finance & Facilities Committee (BF&F) met on Monday, August 2, 2021, in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • ASCD Activate District License (This item was not presented.)
  • Backpacks & School Supplies
  • Lease Agreement between the Sioux City Community School District and 4th Street Centre, LLC for V.I.B.E Academy Virtual School
  • Staff Furnishings for the V.I.B.E Academy Virtual School
  • Edgenuity Annual License
  • Contract for Transportation Services between the Sioux City Community School District and the City of Sioux City
  • FY22 Gas Transportation Contract
  • 2021-22 Call Center Contract
  • 2021-22 Microsoft Support
  • 2021-22 Security Assessment
  • 2021-22 Project Lead the Way Platform
  • Estate of Eva L. Karroll
  • Resolution Supporting the Proposed Issuance of Approximately $32,000,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Tim Paul, Patty Pageler (virtually), Perla Alarcon-Flory, Ron Colling, and Dan Greenwell

Committee Members Absent: None

Guests / Visitors: Dr. Dora Jung, Dr. Kim Buryanek, Dr. Brian Burnight, John Pritchard, Dr. Jen Gomez, Maureen Heffernan, and Robert Meis

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Backpacks & School Supplies: Dr. Dora Jung

  • The Department of Student Services and Equity Education provides backpacks and school supplies to students who have been identified as needing additional assistance.
  • The purchase will be funded by the following funding sources:
    • McKinney-Vento Grant $9,998.00
    • Title III Immigrant Grant $9,998.00
    • Migrant Grant $9,998.00
    • General Fund (Equity) $9,998.00
    • Total $39,992.00
  • The recommendation is that the Board Finance and Facilities Committee approves the purchases of backpacks and school supplies to provide students at the beginning and throughout the 2021-22 school year as needed.
  • The Board Finance and Facilities Committee approved the purchase.

Lease Agreement between the Sioux City Community School District and 4th Street Centre, LLC for V.I.B.E Academy Virtual School: Dr. Kim Buryanek, Dr. Brian Burnight, and Jim Vanderloo

  • To enter into a lease agreement with 4th Street Centre, LLC for the provision of classroom space on the 4th floor of the Ho-Chunk Centre for the V.I.B.E. Academy Virtual School.
  • The monthly lease payment is $11,971.66.
  • The funding source is ESSER.
  • The recommendation is that the Board of Directors approves the lease agreement between the Sioux City Community School District and 4th Street Centre, LLC for the 2021-22 school year.
  • Director Greenwell requested that additional information regarding the price per square foot be available at the Board meeting.
  • This item will be included on the agenda of the August 9, 2021 Board meeting.

Staff Furnishings for the V.I.B.E Academy Virtual School: Dr. Kim Buryanek

  • Utilizing a GSA (Government Services Administration) pre bid contract, the District received a proposal from Office Elements for 35 workstations for V.I.B.E. Academy teaching staff.
  • The proposal was for $146,752.90.
  • The funding source is ESSER.
  • The recommendation is that the Board of Directors approves the purchase of staff furnishings for the V.I.B.E. Academy from Office Elements for a total of $146,752.90.
  • This item will be included on the agenda of the August 9, 2021 Board meeting.

Edgenuity Annual License: Dr. Kim Buryanek

  • Edgenuity provides flexible, online courses and curriculum to high school students in at-risk programs.
  • The recommendation is that the Board approves the annual license payment for Edgenuity for $73,000.
  • The funding source is At-Risk.
  • This item will be included on the agenda of the August 9, 2021 Board meeting.

Contract for Transportation Services between the Sioux City Community School District and the City of Sioux City: Tim Paul

  • City Transit will supply seven tripper bus routes for schools and five routes for the relocation of Hunt Elementary students to the former Crescent Park Elementary during the construction of the new Hunt Elementary.
  • The additional tripper bus routes added last year due to COVID-19 will also continue for FY22.
  • The total cost of the contract is $329,683.  This includes $20,016 for the additional tripper bus routes due to COVID-19.
  • The cost per mile is $2.78.  The contract reflects actual costs incurred by City Transit.
  • The recommendation is that the Board of Directors approves the contract between the Sioux City Community School District and the City of Sioux City for transportation services for 2021-2022 school year for $329,683.
  • This item will be included on the agenda of the August 9, 2021 Board meeting.

Special Education Materials Purchase: Kim Neal

  • To request approval to purchase reading and math supplemental curriculum materials.
  • The recommendation is that the Board of Directors approves the purchase of supplemental materials from McGraw Hill for $128,360.54.
  • This item will be included on the agenda of the July 20, 2020 Board meeting.

FY22 Gas Transportation Contract: Tim Paul

  • This contract will authorize WoodRiver Energy, the natural gas provider through the Local Government Risk Pool, to be an agent for the District’s natural gas accounts with MidAmerican Energy.
  • The contract allows WoodRiver Energy to receive meter readings and billings on behalf of the school district.
  • The recommendation is that the Board of Directors approves the Metered Gas Transportation Contract with MidAmerican Energy to designated WoodRiver Energy LLC as an agent for the purpose of the gas transportation agreement.
  • This item will be included on the agenda of August 9, 2021 Board Meeting.

2021-2022 Call Center Contract: John Pritchard

  • In the fall of 2020, the Technology Department anticipated the help desk would see a significant increase in demand due to COVID-19.  The District engaged Riverside Technologies to provide additional help desk services.
  • The Technology Department anticipates the increased demand will continue in FY22.
  • An RFP was sent to seven providers and two responses were received.
  • The recommendation is that the Board of Directors approves a contract with Riverside Technologies for $60,000 for calling center services for 10 months of services in FY22.
  • ESSER will fund this purchase.
  • This item will be included on the agenda of the August 9, 2021 Board meeting.

2021-2022 Microsoft Support: John Pritchard

  • The Technology Department is recommending that the District purchase higher-end Microsoft support.
  • The higher-end support will provide the District with quicker responses, some consulting services, and reduce customizations allowing the migration to more standard best practices.
  • The recommendation is that the Board of Directors approves a contract with Heartland Business Systems for not more than $100,000 for FY22.
  • ESSER III is the funding source.
  • This item will be included on the agenda of August 9, 2021 Board meeting.

2021-2022 Security Assessment: John Pritchard

  • The Technology Department is recommending the District undergo a technology security assessment.
  • A security assessment using proven security frameworks can identify vulnerabilities and demonstrate due diligence of the District to protect students, teachers, and staff.
  • Several proposals were received.
  • The recommendation is that the Board of Directors approves a contract with ProCircular for $53,000 for a single engagement security assessment.
  • ESSER III is the funding source.
  • This item will be included on the agenda of August 9, 2021 Board Meeting.

2021-2022 Project Lead the Way Platform: John Pritchard

  • Project Lead the Way (PLTW) offers students hands-on education in the biomedical, computer, and engineering disciplines.
  • PLTW developed a hosted (cloud) version of the curriculum through Amazon Web Services (AWS) and Cloud303.oi.
  • The recommendation is that the Board of Directors approves a contract with Cloud303.io for the Project Lead the Way platform to allow student access to the curriculum not to exceed $100,000 for two years.
  • This item will be included on the agenda of the August 9, 2021 Board meeting.

Estate of Eva L. Karroll: Patty Blankenship

  • East High School received a bequest from Eva L. Karroll.
  • The last will and testament of Eva L. Karroll states that twenty-five percent (25%) of her estate shall be distributed to East High School to establish a scholarship in the name and in honor of Nicholas Karroll.
  • Twenty-five percent (25%) of the Estate of Eva L. Karroll is estimated to be $429,098.11.
  • If the Board accepts the bequest, the District will need to establish a Private Purpose Trust Fund.  A Private Purpose Trust Fund accounts for assets held by the District in a capacity for others and therefore cannot be used to support the District’s programs.  The principal and income will benefit individuals.
  • Board Policy 805 Gifts to the District outlines criteria to use when considering whether to accept a gift.
  • The recommendation is that the Board of Directors considers acceptance of the bequest and, if accepted, approves the establishment of a Private Purpose Trust Fund.
    • Specifically, upon acceptance of the bequest from the Estate of Eva L. Karroll, the Board of Directors authorizes the District to establish a trust/fiduciary fund with Security National Bank to invest the funds and to administer the Nicholas Karroll Scholarship, and further authorizes the Superintendent, to take all reasonable and necessary actions to establish and administer the fund.
  • This item will be included on the agenda of the August 9, 2021 Board meeting.

Resolution Supporting the Proposed Issuance of Approximately $32,000,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds: Patty Blankenship

  • The recommendation is that the Board of Directors adopts the resolution supporting the proposed issuance of approximately $32,000,000 school infrastructure sales, services and use tax revenue refunding bonds.
  • Refinancing the bonds will save approximately $1.7 million.
  • This item will be included on the agenda of the August 9, 2021 Board meeting.

Preliminary Finance Reports for June – Revenue and Expenditures: Patty Blankenship

  • The preliminary finance reports for June were briefly reviewed.
  • The preliminary results show an excess of revenue over expenditures.

Other Items for the Good of the Order:

  • Director Greenwell handed out a letter to Dr. Gausman regarding class size data.
  • Director Greenwell provided a document titled “ESSER III – Priority Ranking Comparison – June 28, 2021.

The next meeting of the Board Finance & Facilities Committee will be Monday, August 16,
2021 at 3:00 p.m. in the ESC Board Room.