Board Finance & Facilities Committee Minutes – December 6, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman

Secretary: Rosa Alfaro

The Board Finance & Facilities Committee (BF&F) met on Monday, December 6, 2021 in the Educational Service Center Board Room. Copies of the Agenda and the following Executive Summaries were available:

  • Substitute Teacher solutions
  • Service Agreement Between Dreambox Learning and the Sioux City Community School District
  • Elementary Interventions
  • Emergency Connectivity Fund
  • Statista Database Access
  • Non-Public Schools’ Professional Development Agreement
  • Memorandum of Understanding Between Lumin Therapy, LLC and the Sioux City Community School District
  • FY22 East Middle Northwest Stairwell Foundation Repair
  • FY22 Chevy Traverse AWD Purchases
  • Review DRAFT June 30, 2021 Audit Report

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Patty Pageler, Tim Paul, Dan Greenwell, Jan George, and Taylor Goodvin

Committee Members Absent: none

Guests / Visitors: Dr. Jen Gomez, Angela Bemus, Dr. Burnight, John Pritchard, Dr. Kim Buryanek, and Graham Forbes (Williams & Company PC)

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Substitute Teacher Solutions: Dr. Jen Gomez

  • Dr. Gomez presented solutions to retain and recruit substitute teachers for the District.
  • The plan includes the following:
  • Increase substitute teacher pay rates by $20 effective January 2, 2022.
  • Changes to the tier structure.
  • Retention bonus of $100.
  • Reimbursement of substitute authorization course ($125).
  • Reimbursement of substitute authorization license ($172).
  • Permanent substitute teachers.
  • Additional Human Resources staff member solely devoted to substitute staff.
  • Non-classroom teachers used as substitutes.
  • There was also discussion about increasing the substitute pay rate for instructional assistants, secretaries, and food service workers. The Committee and the Administration agreed to bring this recommendation forward as a separate item at a later date.
  • Director Greenwell requested that the estimated cost of the increase in pay rates be included in the presentation.
  • Fund source: ESSER III Exhibit 4b, Page 1, Permanent Substitute Teachers
  • This item will be included on the agenda of December 13, 2021 Board meeting.

Service Agreement between Dreambox Learning and the Sioux City Community School District: Angela Bemus

  • Dreambox Learning provides online support in reading and math to ESL learners.
  • Dreambox Learning is offered in both Spanish and English.
  • Funding source: Title III
  • The recommendation is that the Board of Directors approves the service agreement between Dreambox Learning and the Sioux City Community School District for $900.00 to be utilized for professional development provided to ESL teachers.
  • This item will be included on the agenda of December 13, 2021 Board meeting.

Elementary Interventions: Dr. Brian Burnight

  • Systematic Instruction in Phonological Awareness and Sight Words (SIPPS) is a research based foundation skills program designed to help emerging and struggling readers in grades K-12 including ELL.
  • REWARDS is a research based short-term and specialized program for students in grades 4-12 who struggle reading long multisyllabic words and comprehending content area text.
  • Funding source: ESSER III Exhibit 4b, Page 4, Interventionist, intervention materials, evidence-based programs
  • The recommendation is that the Board of Directors approves the purchase of SIPPS material for $35,700 and the payment to teachers for completion of the supporting training up to $3,000.
  • The recommendation is that the Board of Directors approves the purchase of REWARDS materials for $5,275 and the payment to teachers for completion of the supporting training up to $1,000.
  • This item will be included on the agenda of December 13, 2021 Board meeting.

Emergency Connectivity Fund: John Pritchard

  • The FCC’s Emergency Connectivity Fund (ECF) is a $7.17 billion program that will help schools and libraries provide the tools and services their communities need for remote learning during the COVID-19 emergency period.
  • The ECF program will cover reasonable costs of laptop and tablet computers, Wi-Fi hotspots, modems, routers, and broadband connectivity purchases for off-campus use by students and school staff.
  • The District submitted an application to cover the student devices already purchased for FY22 and a portion of the teacher devices (ECF covers only $400/device) already purchased for FY22 through ESSER funds. The grant also provides for 15 SmartBus Hot Spots for the remainder of FY22.
  • The Sioux City Community School District requested and was approved for funding as follows:
  • Kajeet SmartBus Hot Spots $9,676.15
  • Teacher Devices (laptops) $40,000.00
  • Student Devices (laptops) $1,065,846.00
  • Total $1,115,522.15
  • The recommendation is that the Board of Directors accepts the Emergency Connectivity Fund grant in the amount of $1,115,522.15 and acknowledges the recoding of the applicable ESSER funded purchase to the Emergency Connectivity Fund.
  • This item will be included on the agenda of December 13, 2021 Board meeting.

Statista Database Access: John Pritchard

  • Statista is a web-based service that provides access to statistics, forecasts, survey results and infographics that teachers and students can use to research and compose presentations.
  • Statista is a resource for students and teachers for quickly locating key statistics to inform and illustrate their research and teaching.
  • Funding source: FY22 General Fund
  • The recommendation is that the Board of Directors approves the 3-year service agreement with Statista for use by East High School, North High School, and West High School for $2,700.
  • This item will be included on the agenda of December 13, 2021 Board meeting.

Non- Public Schools’ Professional Development Agreement: Dr. Kim Buryanek

  • FACTS Education Solutions (FACTS Ed) will provide coaching services for 14 teachers over two cycles in the spring semester of the 2021-2022 school year.
  • Funding source: Title II
  • The recommendation is that the Board Finance and Facilities Committee approves the professional development agreement with FACTS Ed for the non-public schools for $72,072.
  • The Board Finance and Facilities Committee approved the purchase.

Memorandum of Understanding between Lumin Therapy, LLC and the Sioux City Community School District: Dr. Kim Buryanek

  • To enter into an agreement between Lumin Therapy, LLC and the Sioux City Community School District for supplementary services to students affected by COVID-19.
  • Services provided by Lumin Therapy, LLC include summer school, check in/check out, home visits, and social academic instructional groups.
  • Services will be billed at $36 per hour.
  • Fund source: ESSER III 4b Interventionists, intervention materials, evidence-based programs, summer school, after school tutoring, and home visits
  • The recommendation is that the Board of Directors approves the Memorandum of Understanding between Lumin Therapy, LLC and the Sioux City Community School District for supplementary services for students affected by COVID-19.
  • This item will be included on the agenda of December 13, 2021 Board Meeting.

FY22 East Middle Northwest Stairwell Foundation Repair: Tim Paul

  • To approve the plans, specifications, and estimated costs provided by CMBA Architects of Sioux City, Iowa, for the District’s repair of the Northwest Stairwell Foundation at East Middle.
  • Total estimated project cost is $180,000 including design fees.
  • Funding source: FY22 Sales Tax Fund
  • The recommendation is that the Board of Directors approves the plans, specifications, and estimated costs of $180,000, including architectural fees, provided by CMBA Architects of Sioux City, Iowa, for the repair of the Northwest Stairwell Foundation at EMS and set a public hearing date.
  • This item will be included on the agenda of December 13, 2021 Board Meeting.

FY22 Chevy Traverse AWD Purchases: Tim Paul

  • To purchase two Chevy Traverse vehicles for Operations and Maintenance.
  • A quote was received from Knoepfler Chevrolet, Sioux City, IA for $60,124.
  • Funding source: FY22 PPEL Fund
  • The recommendation is that the Board of Directors accepts the bid from Knoepfler Chevrolet of Sioux City, Iowa, for $60,124 and awards the contract.
  • This item will be included on the agenda of December 13, 2021 Board Meeting.

Review DRAFT June 30, 2021 Audit Report: Patty Blankenship

  • Graham Forbes with Williams & Company PC reviewed the draft June 30, 2021 audit report.
  • The Schedule of Findings and Questioned Costs was reviewed in detail.
  • There is a finding related to delinquent property tax receivable and prepaid lunch balances.
  • There was some discussion about this finding. Patty will work with Graham on the language of the finding.
  • No other issues were reported.

The next meeting of the Board Finance & Facilities Committee will be Monday, January 3, 2021 at 3:00 p.m. in the ESC Board Room.