Board Finance & Facilities Committee Minutes – February 7, 2022

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman

Secretary: Rosa Alfaro

The Board Finance & Facilities Committee (BF&F) met on Monday, February 7, 2022 in the Educational Service Center Board Room. Copies of the Agenda and the following Executive Summaries were available:

  • FY23 E-Rate Communications Results (Category 1)
  • FY23 E-Rate Wireless Access Points (Category 2)
  • FY23 iPad Life Cycle Purchase
  • FY23 Classroom Equipment Life Cycle Purchases
  • District’s Air Filter Replacement Project
  • East Middle Stair Stabilization Construction Project
  • FY22 VIBE Academy Construction Project
  • FY23 Break Fix Insurance Program Renewal
  • FY23 Budgets: Student Activity Fund, Management Fund and Debt Service Fund
  • ESSER II and III Budget to Actual and Budget Revisions

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Tim Paul, Dan Greenwell, Taylor Goodvin, Perla Alarcon – Flory

Committee Members Absent: none

Guests / Visitors: Dr. Kim Buryanek, John Pritchard, Troy Thomas, Jim Vanderloo, Leslie Heying, Matt Basye (FEH Design), Chris Koch, Brian Koch, Steven Green, and Larry Moser and Steve Schultz (Arthur Gallagher)

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

FY23 E-Rate Communications Results (Category 1): John Pritchard

  • E-Rate is a Universal Service Fund program designed to help public schools and libraries gain access to affordable telecommunication services and high-speed internet access.
  • The FCC E-Rate formula provides an 80% reimbursement for all charges related to internal network infrastructure.
  • An E-Rate application was submitted on December 14, 2021 and the vendor selection was January 28, 2022.
  • Funding source: FY23 E-Rate $217,920 and General Fund $59,280.
  • The recommendation is that the Board of Directors approves selection of Fibercomm for the Category 1 E-Rate communications as a 5-year contract for wide area network (WAN) and internet services for $277,200/year ($1,386,000 commitment). If the District continues to qualify for E-Rate, the District’s responsibility will be 20%, $59,280/year ($296,400 over 5 years).
  • This item will be included on the agenda of the February 14, 2022 Board meeting.

FY23 E-Rate Wireless Access Points (Category 2): John Pritchard

  • E-Rate is a Universal Service Fund program designed to help public schools and libraries gain access to affordable telecommunication services and high-speed internet access.
  • The FCC E-Rate formula provides an 80% reimbursement for all charges related to internal network infrastructure.
  • An E-Rate application was submitted on December 14, 2021 and the vendor selection was January 28, 2022.
  • Funding source: FY23 E-Rate $565,410.87 and General Fund $141,352.72.
  • The recommendation is that the Board of Directors approves selection of Riverside Technologies and Aruba Networks (Hewlett Packard) for the Category 2 E-Rate wireless access points for $706,763.58. If the District continues to qualify for E-Rate, the District’s responsibility will 20%, $141,352.72.
  • This item will be included on the agenda of the February 14, 2022 Boar meeting.

FY23 iPad Life Cycle Purchase: John Pritchard

  • Apple iPads have been established as the standard student device for TK-1st grade.
  • This purchase supports a 5-year life cycle replacement of iPads based on enrollment plus 15% (for workbench and replacement).
  • Funding source: FY23 ESSER II
  • The recommendation is that the Board of Directors approves the purchase of 520 Apple iPads ($294 each) for students for a total of $152,880.
  • This item will be included on the agenda of the February 14, 2022 Board meeting.

FY23 Classroom Equipment Life Cycle Purchases: John Pritchard

  • To request Board approval for the FY23 Classroom Equipment Life Cycle Purchases, including projectors, document camaras, and audio enhancement devices.
  • Funding source: FY23 General Fund.
  • The recommendation is that the Board of Directors approves the purchase.
  • Projectors:
  • 160 Epson L200SW Short Throw Projectors from Tierney for $156,000 ($975 each).
  • 10 Epson Powerlite 118 from Tierney for $4,450 ($445 each).
  • Document Cameras:
  • 25 AverMedia M17-13M from CDW Government for $11,125 ($445each).
  • 110 AverMedia U50s from CDW Government for $17,600 ($160 each).
  • Audio Enhancement Devices:
  • 50 FrontRow Juno from Tierney for $68,635 ($1,325 each plus shipping $2,385).
  • Total amount of $255,425.
  • This item will be included on the agenda of the February 14, 2022 Board meeting.

District’s Air Filter Replacement Project: Tim Paul

  • Bids were received from Winnelson and Hot Water Products for the air filter replacement project.
  • The district currently uses a Merv 8 filter. The replacement filters are Merv 11.
  • Funding source: ESSER III Funds – Exhibit 4b, page 3, district-wide HVAC filter replacement.
  • The recommendation is that the Board of Directors accepts the bid from Hot Water Products and awards the bid in the amount of $18,599.76 for the district’s air filter replacement project.
  • This item will be included on the agenda of the February 14, 2022 Board meeting

East Middle Stair Stabilization Construction Project: Tim Paul

  • Sealed bids were received and publicly read on January 31, 2022 for the East Middle School Stair Stabilization Construction Project.
  • Funding source: Sales Tax.
  • The recommendation is that the Board of Directors approves the low base bid from Nelson Commercial Construction in the amount of $190,882 for the East Middle Stair Stabilization Construction Project.
  • This item will be included on the agenda of the February 14, 2022 Board meeting.

FY22 VIBE Academy Construction Project: Tim Paul

  • To approve the plans, specifications, and estimated costs provided by FEH Design for construction of the VIBE Academy (ESC 2nd floor).
  • The estimated cost for the construction is $1,555,000.
  • Funding source: ESSER III – Exhibit 4b, page 1, Develop ESC 2nd floor for VIBE Academy.
  • The recommendation is that the Board of Directors approves the plans, specifications, and estimated cost of $1,555,000, including architectural fees, provided by FEH Design for the construction of the VIBE Academy and sets a public hearing date.
  • This item will be included on the agenda of the February 14, 2022 Board meeting.

FY23 Break Fix Insurance Program Renewal: Patty Blankenship

  • The Administration is recommending renewal of the Break Fix Insurance Program with the Remi Group.
  • The estimated premium for FY23 is $1,963,418. This is a significant increase from FY22. The increase is due to claims experience and an increase in the number of devices in the program.
  • The Administration estimates the program will provide $1,500,000 of spending authority relief in FY23.
  • Funding source: Management Fund.
  • The recommendation is that the Board of Directors approves the $75,000 endorsement to the FY22 policy and the renewal of the Break Fix Insurance Program for FY23 with Remi Group for an annual premium cost of $1,963,418.
  • This item will be included on the agenda of the February 14, 2022 Board meeting.

FY23 Budgets: Student Activity Fund, Management Fund and Debt Service Fund: Patty Blankenship

  • The FY23 proposed budgets were reviewed.
  • The Student Activity Fund proposed revenues and expenditures are based on the FY22 line-item budgets.
  • Management Fund expenditures are projected to increase by 27%, which will result in an increase to the levy rate.
  • Debt Service Fund expenditures are based on the debt maturity schedules.
  • The recommendation is that the Board of Directors acknowledges the information presented regarding the FY23 budgets for the Student Activity Fund, Management Fund and Debt Service Fund.
  • This item will be included on the agenda of the February 14, 2022 Board meeting.

ESSER II and III Budget to Actual and Budget Revisions: Dr. Paul Gausman, Dr. Kim Buryanek, Patty Blankenship

  • To review ESSER II and III grant to date expenditures/encumbrances compared to the budgets approved by the Board on September 13, 2021 and to request Board approval for the proposed budget revisions.
  • The proposed budget revisions were discussed.
  • The Committee decided to include the ESSER II and III information in the Weekly Informational Update.

The next Board Finance and Facilities Committee meeting will be held on February 21, 2022 in the Board room.