Board Finance & Facilities Committee Minutes – July 6, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Rosa Alfaro

The Board Finance & Facilities Committee (BF&F) met on Tuesday, July 6, 2021, in the
Educational Service Center Board Room. Copies of the Agenda and the following Executive
Summaries were available:

  • Resolution Fixing Date for a Hearing on the Proposed Issuance of Approximately $30,000,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds
  • Special Education Materials Purchase
  • Preschool Initiative Agreements
  • Preschool Rental Agreements
  • FY22 Contract for Propane Filling Station and Annual Propane Purchase Price Agreement
  • Audit Services

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Tim Paul, Ron Colling, Dan Greenwell, and Patty Pageler (virtually)

Committee Members Absent: Perla Alarcon-Flory

Guests / Visitors: Dr. Kim Buryanek, Dr. Brian Burnight, Kim Neal, and Tim Oswald

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Resolution Fixing Date for a Hearing on the Proposed Issuance of Approximately $30,000,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds: Patty Blankenship

  • To adopt a resolution fixing the date for a hearing on the proposed issuance of approximately $30,000,000 school infrastructure sales and services and use tax revenue refunding bonds.
  • The resolution covers the potential refunding of Series 2015B, Series 2018, Series 2019, Series 2017A, and Series 2017B.
  • The recommendation is that the Board of Directors adopts the resolution and sets the date for the hearing.
  • The recommendation is that the Board of Directors approves the Board President to sign the Private Placement Engagement Letter with Piper Sandler & Co. and the Engagement Agreement with Ahlers & Cooney, P.C. related to the proposed issuance.
  • This item will be included on the agenda of the July 12, 2021 Board meeting.

Special Education Materials Purchase: Kim Neal

  • To request Board approval to purchase reading and math supplemental curriculum materials.
  • Special Education will fund this purchase.
  • The recommendation is that the Board of Directors approves the purchase of supplemental materials from McGraw Hill in the amount of $51,734.22
  • This item will be included on the agenda of the July 12, 2021 Board meeting.

Preschool Initiative Agreements: Dr. Brian Burnight and Kim Burrack

  • The District partners with 12 community agencies to provide quality preschool in Sioux City.
Angel House Child Care CenterMary J. Treglia Community HouseCalico Kids Preschool
BB’s Preschool and Child CareNative American Child Care CenterFlorence Crittenton Center
Building Blocks Childcare and PreschoolApple Tree Preschool and Learning CenterMorningside Lutheran Preschool
Community Action Agency of SiouxlandBishop Heelan Catholic SchoolsStory Time Preschool and Child Care Center
  • Annually the partners enter into agreements that outline the commitments they make to quality preschool programming.
  • In addition, Community Action Agency of Siouxland and the District have a memorandum of understanding (MOU).  The MOU is a requirement of the Federal Head Start Act.
  • The recommendation is that the Board of Directors approves the Preschool Initiative Agreements with each community agency and the MOU with Community Action Agency of Siouxland.
  • This item will be included on the agenda of the July 12, 2021 Board meeting.

Preschool Rental Agreements: Dr. Brian Burnight and Kim Burrack

  • Several community agencies use District classrooms to operate their preschool programs.
    • Community Action Agency – Unity Elementary – 1 classroom
    • Community Action Agency – Loess Hills Computer Programming Elementary – 1 classroom
    • Crittenton Center – Liberty Elementary – 1 classroom
    • BB’s Preschool – Leeds Elementary – 1 classroom
  • The recommendation is that the Board of Directors approves the Preschool Rental Agreements for the 2021-22 school year.
  • Director Greenwell requested that the rental amount be included on the executive summary.
  • This item will be included on the agenda of the July 12, 2021 Board meeting.

FY22 Contract for Propane Filling Station and Annual Propane Purchase Price Agreement: Tim Paul

  • The Transportation Department is recommending that the District renew the annual agreement to use the bus propane filling station.
  • This is a no cost agreement as long as propane is purchased from Growmark FS, Hartley, Iowa.
  • The agreement is for 20,000 gallons, the quantity is based on prior usage.
  • The Transportation Department is also recommending the District enter into a contract to purchase propane at a fixed cost of $1.52 per gallon for FY22.
  • This item will be included on the agenda of the July 12, 2021 Board meeting.

Audit Services: Patty Blankenship

  • The District received a three-year proposal for audit services from Williams & Company P.C.
  • The estimated range of fixed fees for the audit services are as follows:
    • June 30, 2021 $53,000 – $63,000 plus $5,000 per major Federal program
    • June 30, 2022 $54,500 – $64,500 plus $5,000 per major Federal program
    • June 30, 2023 $56,500 – $66,500 plus $5,000 per major Federal program
  • The above fees are estimated based on 460 hours to complete the audit.  The actual fee will be actual hours times the average rates outlined in the proposal not to exceed the amounts above.
  • The recommendation is that the Board of Directors approves the three-year (FY21, FY22, and FY23) audit proposal submitted by Williams & Company P.C.
  • This item will be included on the agenda of the July 12, 2021 Board meeting.

Preliminary Finance Reports for June – Revenue and Expenditures: Patty Blankenship

  • The preliminary finance report for June was briefly discussed.
  • This item will not be included on the agenda of the July 12, 2021 Board meeting due to its preliminary nature.  A preliminary June finance report will be presented again at the August 2, 2021 committee meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, August 2,
2021 at 3:00 p.m. in the ESC Board Room.