Board Finance & Facilities Committee Minutes – June 6, 2022

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman
Secretary: Rosa Alfaro

The Board Finance & Facilities Committee (BF&F) met on Tuesday, June 6, 2022, in the Educational Service Center Board Room. Copies of the Agenda and the following Executive Summaries were available:

  • Acceptance of Property/Casualty & Workers Compensation Insurance Renewal
  • Classified Staff Substitute Rates
  • Amendment to the Contract Between the Iowa Department of Human Services and the Sioux City Community School District
  • Backpacks & School Supplies
  • Sioux City Transit Bus Tickets
  • Mentoring Program Agreement Between TEAMMATES and the Sioux City Community School District
  • Memorandum of Understanding Between Catholic Charities of the Diocese of Sioux City and the Sioux City Community School District
  • Memorandum of Understanding Between Counseling and Support Services and the Sioux City Community School District
  • Memorandum of Understanding Between Family Access Center and the Sioux City Community School District
  • Memorandum of Understanding Between Family Wellness Associates and the Sioux City Community School District
  • Memorandum of Understanding Between Family Solutions Services and the Sioux City Community School District
  • Memorandum of Understanding Between Siouxland Mental Health Center and the Sioux City Community School District
  • Memorandum of Understanding Between The Lodge Counseling and Consulting Services and the Sioux City Community School District
  • Generation Genius
  • Writable
  • Additional FY23 Software Licenses
  • FY22-23 Illuminate Assessment Licenses
  • FY22 Relocate Portable Classrooms to Sunnyside Elementary
  • Agreement Tyler Technology for Tyler Drive
  • Agreement Tyler Technology Traversa Software
  • North High Dishwasher Replacement Project
  • Food and Nutrition Bids Annual Contract Renewal
  • FY22 Construction Trades Building Design Agreement
  • FY22 Protective and Safety Equipment Resolution

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Tim Paul, Dan Greenwell, Taylor Goodvin

Committee Members Absent: Perla Alarcon-Flory

Guests / Visitors: Jim Vanderloo, Dr. Dora Jung, Dr. Jen Gomez, Rich Luze, John Pritchard, Chris Wellenstein, Troy Thomas, and Steve Shultz and Larry Moser (from Arthur Gallagher)

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Acceptance of Property/Casualty & Workers’ Compensation Insurance Renewal: Patty Blankenship/Dr. Jen Gomez

  • The administration is proposing to renew the property/casualty program with Iowa Public Insurance Program (IPSIP) on the package, Hiscox on the VMA, Princeton on the Excess, and Travelers on the Cyber.
  • The package renewal is up 13% from expiring premiums.
  • The total package cost for the property and casualty program is $1,680,995.
  • The administration is proposing to renew the workers’ compensation program with Iowa Public Insurance Program (IPSIP).
  • The renewal increase is 8%.
  • The total workers’ compensation renewal is $933,347.
  • Funding source: Management Fund
  • The recommendation is that the Board of Directors approves the recommendation by the administration to renew the property/casualty program with Iowa Public Schools Insurance Program (IPSIP) and move the workers’ compensation program with Iowa Public Schools Insurance Program (IPSIP).
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Classified Staff Substitute Rates: Dr. Jen Gomez

  • To increase rates to retain and recruit substitute staff for the District.
    • All SCESPA Substitute Positions – $15/hour
    • Food Service Substitute Driver – $18/hour
  • Funding source: General Fund and Nutrition Fund
  • The recommendation is that the Board of Directors approves the classified staff substitute rate increases.
  • This item will be on the agenda of June 13, 2022 Board meeting.

Amendment to the Contract Between the Iowa Department of Human Services and the Sioux City Community School District: Dr. Kim Buryanek

  • The contract with the Iowa Department of Human Services provides funds for the provision of up to ten FTE juvenile court school liaison officers who will provide services to the Sioux City Community School District.
  • Iowa Department of Human Services will provide 75% of the compensation for the expenses associated with the contract and the District is responsible for 25% of the contract.
  • The FY23 contract amount is $370,000 (the same amount from last year’s contract).
  • Funding source: Iowa Department of Human Services and At-Risk Funding
  • The recommendation is that the Board of Directors approves the amendment to the contract between the Sioux City Community School District and the Iowa Department of Human Services for the 2022-23 school year.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Backpacks & School Supplies: Dr. Dora Jung

  • The Department of Student Services and Equity Education provides backpacks and school supplies to students identified as needing additional assistance.
  • Funding source:
    • McKinney-Vento Grant $10,810.80
    • At Risk $10,810.80
    • Migrant Grant $10,810.80
    • Equity General $10,810.80
    • Total $43,243.20
  • The recommendation is that the Board of Directors approves the purchase of backpacks and school supplies to provide students at the beginning and throughout the 2022-23 school year as needed.

This item will be on the agenda of the June 13, 2022 Board meeting.

Sioux City Transit Bus Tickets: Dr. Dora Jung

  • The Department of Student Services and Equity Education provides Sioux City Transit bus tickets to students identified as homeless and students who do not qualify for free bussing but cannot afford to pay for bussing.
  • Funding source: General Fund, McKinney-Vento Grant, and Equity Department Budget
  • The recommendation is that the Board of Directors approves the purchase of Sioux City Transit bus tickets throughout the 2022-2023 school year in the total approximate amount of $100,000.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Mentoring Program Agreement Between TEAMMATES and the Sioux City Community School District: Dr. Dora Jung

  • TEAMMATES is a student-mentoring program that connects schools with families, volunteers, and community partners.
  • This mentoring program blends local leadership and program implementation with support from the TEAMMATES national organization.
  • Funding source: ESSER III Mentoring Program (up to $81,090)
  • President Greenwell requested to add the average cost per student.
  • The recommendation is that the Board of Directors approves the implementation of the TEAMMATES Mentoring Program in the Sioux City Community School District.

This item will be on the agenda of the June 13, 2022 Board meeting.

Memorandum of Understanding between Catholic Charities of the Diocese of Sioux City and the Sioux City Community School District: Dr. Dora Jung

  • Sioux City Community School District and Catholic Charities of the Diocese of Sioux City will work cooperatively to provide therapy, consultation, and crisis support to students and staff in district buildings.
  • The recommendation is that the Board of Directors approves the Memorandum of Understanding between Sioux City Community School District and Catholic Charities of the Diocese of Sioux City for licensed clinicians to provide therapy, consultation, and crisis support for the 2022-2023 school year.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Memorandum of Understanding between Counseling and Support Services and the Sioux City Community School District:  Dr. Dora Jung

  • Sioux City Community School District and Counseling and Support Services will work cooperatively to provide therapy, consultation, and crisis support to students and staff in district buildings.
  • The recommendation is that the Board of Directors approves the Memorandum of Understanding between Sioux City Community School District and Counseling and Support Services for licensed clinicians to provide therapy, consultation, and crisis support for the 2022-2023 school year.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Memorandum of Understanding between Family Access Center and the Sioux City Community School District: Dr. Dora Jung

  • Sioux City Community School District and Family Access Center will work cooperatively to provide therapy, consultation, and crisis support to students and staff in district buildings.
  • The recommendation is that the Board of Directors approves the Memorandum of Understanding between Sioux City Community School District and Family Access Center for licensed clinicians to provide therapy, consultation, and crisis support for the 2022-2023 school year.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Memorandum of Understanding between Family Wellness Associates and the Sioux City Community School District: Dr. Dora Jung

  • Sioux City Community School District and Family Wellness Associates will work cooperatively to provide therapy, consultation, and crisis support to students and staff in district buildings.
  • The recommendation is that the Board of Directors approves the Memorandum of Understanding between Sioux City Community School District and Family Wellness Associates for licensed clinicians to provide therapy, consultation, and crisis support for the 2022-2023 school year.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Memorandum of Understanding between Family Solutions Services and the Sioux City Community School District: Dr. Dora Jung

  • Sioux City Community School District and Family Solutions Services will work cooperatively to provide therapy, consultation, and crisis support to students and staff in district buildings.
  • The recommendation is that the Board of Directors approves the Memorandum of Understanding between Sioux City Community School District and Family Solutions Services for licensed clinicians to provide therapy, consultation, and crisis support for the 2022-2023 school year.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Memorandum of Understanding between Siouxland Mental Health Center and the Sioux City Community School District: Dr. Dora Jung

  • Sioux City Community School District and Siouxland Mental Health Center will work cooperatively to provide therapy, consultation, and crisis support to students and staff in district buildings.
  • The recommendation is that the Board of Directors approves the Memorandum of Understanding between Sioux City Community School District and Siouxland Mental Health Center for licensed clinicians to provide therapy, consultation, and crisis support for the 2022-2023 school year.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Memorandum of Understanding between The Lodge Counseling and Consulting Services and the Sioux City Community School District: Dr. Dora Jung

  • Sioux City Community School District and The Lodge Counseling and Consulting Services will work cooperatively to provide therapy, consultation, and crisis support to students and staff in district buildings.
  • The recommendation is that the Board of Directors approves the Memorandum of Understanding between Sioux City Community School District and The Lodge Counseling and Consulting Services for licensed clinicians to provide therapy, consultation, and crisis support for the 2022-2023 school year.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Generation Genius: Angela Bemus

  • Generation Genius provides online supplemental support in science with an emphasis on math and reading for K-5 elementary students.
  • Funding source: ESSER III Intervention, Learning Loss
  • The recommendation is that the Board of Directors approves the purchase of Generation Genius for $110,572.
  • The recommendation is that the Board of Directors approves the reallocation of up to $1,200,000 from the FY24 ESSER 20% Learning Loss budget (Interventionists, intervention materials, evidence-based programs) to the FY23 ESSER III 20% Learning Loss budget (Interventionists, intervention materials, evidence-based programs).
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Writable: Angela Bemus

  • The High School English Committee has identified the need for an additional online English program to supplement our current English Language Arts Curriculum due to learning loss.
  • The program is for grades 9-12.
  • Funding source: ESSER III Intervention, Learning Loss
  • The recommendation is that the Board of Directors approves the purchase of Writable for grades 9-12 with a 7-year contract for $262,500.
  • The recommendation is that the Board of Directors approves the reallocation of up to $1,200,000.00 from the FY24 ESSER III 20% Learning Loss budget (Interventionists, intervention materials, evidence-based programs) to the FY23 ESSER III 20% Learning Loss budget (Interventionists, intervention materials, evidence-based programs).
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Additional FY23 Software Licenses: John Pritchard

  • To request approval to purchase software licenses for FY23.
  • EBSCO $20,172, DUO multi-factor authentication $1,212, VEEAM $6,438.45, and Instructure $2,000.
  • Funding source: General Fund
  • The recommendation is that the Board of Directors approves the purchase of software licensing for the EBSCO database, Duo multi-factor authentication, VEEAM backup from OneNeck IT Solutions, and consulting from in structure for $2,000 for a total of $29,822.45 and acknowledges the adjustments to the PowerSchool Unified Talent evaluation software contract.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

FY22-23 Illuminate Assessment Licenses: John Pritchard

  • To request Board approval of the annual renewal of DnA Assessment licenses from Illuminate Education.
  • The district is currently in the second year of a three-year contract with Illuminate Education for assessment licenses.
  • Funding source: ESSER III 20% Learning Loss
  • The recommendation is that the Board of Directors approves the DnA assessment license renewal of $112,816.50 to illuminate Education.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

FY22 Relocate Portable Classrooms to Sunnyside Elementary: Tim Paul

  • To approve the relocation of portable classrooms to Sunnyside Elementary from Riverside Elementary.
  • O&M will install electrical, fire alarm systems, water, sewer, and internet to complete the relocation.
  • Funding source: Sales Tax $121,565.73
  • The recommendation is the Board of Directors approve the relocation of portable classrooms to Sunnyside Elementary School for $121,565.73.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Agreement Tyler Technology for Tyler Drive: Tim Paul

  • To approve the purchase of Tyler Drive System from Tyler Technology for $127,915. This includes the tablets, software, and installation.
  • There is also an annual cost of $17,325 for the cellular service on the tablets.
  • Funding source: ESSER III -Transportation Tablet
  • The recommendation is that the Board of Directors approves the purchase agreement with Tyler Technology for $127,915.00 for the purchase of 55 tablets and the annual service of $17,325.00 for cellular service of the tablets.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Agreement Tyler Technology Traversa Software: Tim Paul

  • To approve the agreement with Tyler Technology for Traversa Software.
  • The Transportation Department uses this software for assigning bus routes, scheduling special trips, assigning shuttles, and locating distances from schools for student requests.
  • The current version is from 2009, the latest version will include updated mapping.
  • Funding source: General Fund
  • The recommendation is that the Board of Directors approves the purchase agreement with Tyler Technology for Traversa Software for $35,670.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

North High Dishwasher Replacement Project: Tim Paul

  • The district requested bids to replace a six-year-old dishwasher at North High School.
  • The only bid received was from Refrigeration Engineering for $61,025.
  • Funding source: School Nutrition Fund
  • The recommendation is that the Board of Directors awards the bid to Refrigeration Engineering (REI) for North High dishwasher replacement project.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Food and Nutrition Bids Annual Contract Renewal: Tim Paul

  • To recommend contract award of the Food and Nutrition Bids Annual Renewal for the Sioux City Community School District Food Service for FY23.
  • As outlined in the 5-year RFP and bid awarded in FY21, it is the administration’s recommendation to award renewal contracts to the lowest bidders for the 2022-2023 school year.
  • Funding source: School Nutrition Fund
  • The recommendation is that the Board of Directors awards the contracts for the Food and Nutrition Bids Annual Contract Renewal as follows (on average 8.94% increase):
    • Martin Brothers Distributing – Frozen Goods $1,859,231.91
    • Martin Brothers Distributing – Dry Goods $1,087,825.97
    • Martin Brothers Distributing – Diverted Foods $897,126.55
    • Greenberg Fruit Company (Omaha, NE) – Produce $398,785.75                             
    • Kemps/Dairy Farmers of America/Dean Dairy
    • formerly Dean Foods (Le Mars, IA) – Dairy $632,485.46
    • Bimbo Bakeries USA (Dubuque, IA) – Bread $39,272.50
    • Cole Papers – Non-Food Items $220,600.75
    • Dakota Paper – Non-Food Items $91,793.40
    • Benstar – Non-Food Items $4,579.00
    • Wallace Pack – Non-Food Items $17,100.00
  • This item will be on the agenda of the June 13, 2022 Board meeting.

FY22 Construction Trades Building Design Agreement: Tim Paul

  • To approve the plans and architectural and engineering fees agreement provided by FEH Design of Sioux City, Iowa, for the District’s Construction Trades Building located at Harry Hopkins.
  • Funding source: ESSER III, Exhibit 4b, page, 1 Trades Building
  • The recommendation is that the Board of Directors approves the plans, specifications, and estimated costs, including architectural fees, of 8.75% and $65,000 for Civil Engineering provided by FEH Design of Sioux City, Iowa, of $4,000,000 for the construction of the District’s Construction Trades Building and set a public hearing date.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

FY22 Protective and Safety Equipment Resolution: Patty Blankenship

  • Iowa code allows school districts, by board resolution, to transfer funds from the General Fund to the Student Activity Fund to purchase or recondition protective and safety equipment required for extracurricular athletics.
  • This is a resolution requesting authorization to transfer $15,000 from the General Fund to the Student Activity Fund ($5,000 per high school) for expenditures that occurred between July 1, 2021, and June 30, 2022, for purchases or reconditioning of protective and safety equipment required for extracurricular athletics.
  • Funding source: General Fund
  • The recommendation is that the Board of Directors approves the FY22 Protective and Safety Equipment Funding Resolution.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

Finance Report for March – Revenues and Expenditures: Patty Blankenship

  • The April finance report was briefly reviewed.
  • This item will be on the agenda of the June 13, 2022 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, June 20, 2022, at 3:00 p.m. in the ESC Board Room.