Board Finance & Facilities Committee Minutes – March 7, 2022

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman

Secretary: Rosa Alfaro

The Board Finance & Facilities Committee (BF&F) met on Monday, March 7, 2022 in the Educational Service Center Board Room. Copies of the Agenda and the following Executive Summaries were available:

  • Iowa High School Athletic Association and Iowa Girls High School Athletic Union Shot Clock Requirement
  • Service Agreement Between Dreambox Learning and the Sioux City Community School District
  • Microsoft License Renewal
  • FY23 School Nutrition Budget
  • FY23 Budget – Review of All Funds

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Tim Paul, Dan Greenwell, Taylor Goodvin

Committee Members Absent: Perla Alarcon-Flory

Guests / Visitors: Jim Vanderloo, Dr. Dora Jung, BJ Koch, Steve Green, Chris Koch, Rich Luze, John Pritchard

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Activities Department Finance Review: Jim Vanderloo, BJ Koch, Steve Green, and Chris Koch

  • Athletic programs are funded by gate receipts, concession sales, facility advertising, and fundraising revenue.
  • Activity programs are funded by gate receipts, concession sales, and fundraising revenue.
  • The General Fund pays the following expenses:
  • Athletics – coaching stipends, athletic training, transportation by yellow bus, and safety equipment ($5,000 per high school).
  • Activities – sponsor stipends, band equipment, music, accompanist fees, and transportation by yellow bus.
  • Gate receipts from athletic events cover the following expenses: Equipment and supplies, entry fees, officials, Hudl, facility maintenance, state tournament expenses, assigner, game workers, security, scheduling program, summer strength coach, and awards.
  • Athletic fundraisers cover the following expenses: Uniforms, major equipment, lodging, meals, additional coachers/staff, facility upgrades, specialized transportation, and team apparel.
  • Activity fundraisers cover the following expenses: Uniforms, costumes, lodging, meals, additional staff, choreography, specialized transportation, licensing, entry fees, and music.
  • The group requested PPEL funding of $75,000 ($25,000 per high school) for facility and equipment upgrades.
  • The activity directors will manage the PPEL allocation with oversight from Operations and Maintenance and the Director of Secondary Education.
  • The committee recommended that the activity directors share the presentation with the coaches and sponsors in their respective buildings.

Iowa High School Athletic Association and Iowa Girls High School Athletic Union Shot Clock Requirement: Jim Vanderloo

  • A 35-second shot clock for varsity basketball will be required in the 2022-23 season.
  • Funding source: Sales Tax
  • The recommendation is that the Board of Directors approves the plans, specifications, and costs for the purchase and installation of shot clocks in the secondary gymnasiums. Total cost is $121,762.
  • This item will be on the agenda of March 14, 2022 Board meeting

Service Agreement Between Dreambox Learning and the Sioux City Community School District: Dr. Dora Jung

  • Dreambox Learning provides online support in math for ESL learners in sheltered classrooms.
  • There are 181 students enrolled in sheltered math courses. The district currently has 136 active student licenses. An additional forty-five licenses are needed.
  • The total cost is $378 for a 4-month subscription.
  • Funding source: Title III
  • The recommendation is that the Board of Directors approves the services agreement between Dreambox Learning and the district.
  • This item will be on the agenda of March 14, 2022 Board meeting.

Microsoft License Renewal: John Pritchard

  • Microsoft offers a program to K-12 school districts called Microsoft Enrollment for Education Services that has aggressive pricing for enterprise tools such as Active Directory and Office 365.
  • We are in the second year of a 3-year contract.
  • Funding source: General Fund
  • The recommendation is that the Board of Directors approves the Microsoft license renewal of $90,166.08 to Connections Public Sector Solutions, a third-party vendor of Microsoft products.
  • This item will be on the agenda of March 14, 2022 Board meeting.

FY23 School Nutrition Fund Budget: Patty Blankenship

  • The FY23 proposed budget was reviewed.
  • The proposed revenues are $9.6 million, and the proposed expenses are $9.7 million.
  • The projected net position at 6/30/23 is $2.7 million.
  • The FY23 capital asset additions were reviewed. Total additions of $371,237.
  • The minimum price per meal is determined by the federal government’s lunch equity tool (PLE). The PLE tool is not available yet.
  • It is anticipated the price of lunch will increase by ten cents and breakfast will increase by ten cents (elementary and middle schools) and fifteen cents (high schools).
  • The recommendation is that the Board of Directors acknowledges the information presented regarding the FY23 budget for the School Nutrition Fund.
  • This item will be on the agenda of March 14, 2022 Board meeting.

FY23 Budget – Review All Funds: Patty Blankenship

  • The proposed budgets for all funds were reviewed.
  • PPEL Fund proposed budget includes $75,000 for student activity equipment.
  • Management Fund levy rate of $1.20.
  • Capital Project Fund (ESSER) $11.8 million.
  • General Fund estimated revenues of $213.8 million and budgeted expenditures of $215.7 million.
  • Proposed General Fund levy rate of $10.92.
  • Total levy rate of $12.45, a decrease of $0.03.
  • The recommendation is that the Board of Directors acknowledges the FY23 budget information presented for all funds. In addition, the Board of Directors allows for publication of the district’s FY23 budget and sets a hearing date for April 11, 2022.

The next meeting of the Board Finance & Facilities Committee will be Monday, March 21, 2022 at 3:00 p.m. in the ESC Board Room.