Board Finance & Facilities Committee Minutes – November 1, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman

Secretary: Melissa Warren

The Board Finance & Facilities Committee (BF&F) met on Monday, November 1, 2021 in the Educational Service Center Board Room. Copies of the Agenda and the following Executive Summaries were available:

  • Elementary Interventions
  • FY22 VIBE Academy Construction Project
  • District’s Air Filter Replacement Project
  • Nicholas Karroll Memorial Scholarship and Agency Agreement for the Management and Investment of Property
  • Board Authorization to Request Modified Supplemental Amount for ELL Beyond 5 Years
  • Board Authorization to Request Modified Supplemental Amount for Increased Enrollment
  • FY23 Preliminary Spending Authority Projections and the Budget Presentation Calendar

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Tim Paul, Patty Pageler, Perla Alarcon-Flory, Ron Colling, Dan Greenwell

Committee Members Absent: None

Guests / Visitors: Dr. Brian Burnight, Matt Bayse with FEH Design, and Robert Meis with Moore Corbett Law Firm

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Elementary Interventions: Dr. Brian Burnight

  • To request Board approval to purchase elementary interventions.
  • Leveled Literacy Intervention System (LLI) is an intensive, small group, supplementary literacy intervention for students who find reading and writing difficult.
  • Read Naturally is a reading fluency intervention that accelerates reading achievement by using research-based strategies, including printed materials and audio CDs.
  • Sound Partners is a research-based tutoring program that provides individual instruction in early reading skills.
  • Funding source: ESSER III Exhibit 4b, Page 4, Interventionist, intervention materials, evidence-based programs.
  • The recommendation is that the Board of Directors approves the purchase of elementary interventions:
  • Leveled Literacy Intervention System materials of $329,321 and related teacher training not to exceed $19,000.
  • Read Naturally materials for $10,314 and related teacher training not exceed $7,000.
  • Sound Partners materials for $4,227 and related teacher training not to exceed $2,575.
  • This item will be included on the agenda for the November 8, 2021 Board meeting.

FY22 VIBE Academy Construction Project: Tim Paul

  • To approve the plans, specifications, and estimated costs provided by FEH Design of Sioux City, Iowa for the District’s construction of the ESC 2nd floor for the VIBE Academy.
  • Total project cost estimate is $1,500,000 including design fees.
  • Funding source: ESSER III Exhibit 4b, Page 1, Develop ESC 2nd floor for VIBE Academy
  • Director Greenwell requested a cost breakdown at the board meeting to include construction costs, design costs and furniture costs.
  • The recommendation is that the Board of Directors approves the plans, specifications, and estimated costs, including architectural fees, provided by FEH Design of Sioux City, Iowa of $1,500,000 for the construction of the District’s VIBE Academy and set a public hearing for November 22, 2021 at 6:00 pm.
  • This item will be included on the agenda for the November 8, 2021 Board meeting.

District’s Air Filter Replacement Project: Tim Paul

  • The District received bids for the Air Filter Replacement Project.
  • Hart-Hammer $32,977.07
  • P&H $37,000.85
  • Funding source: ESSER III Exhibit 4b, page 3, District-wide HVAC filter replacement.
  • The recommendation is that the Board of Directors accepts the bid from Hart-Hammer of West Des Moines, Iowa and awards the bid in the amount of $32,977.07.
  • This item will be included on the agenda for the November 8, 2021 Board meeting.

East Middle School Stair Project: Tim Paul

  • Tim Paul discussed the stairwell issue at East Middle School.
  • The stairwell repairs can be done without disruption to the building.
  • The recommendation is to reallocate the Sales Tax Fund budget to cover this project.
  • This estimated cost of the project is $80,000.
  • The Committee agreed to this plan and the Administration will bring the project forward.

Nicholas Karroll Memorial Scholarship and Agency Agreement for the Management and Investment of Property: Patty Blankenship

  • The last will and testament of Eva L. Karroll states that twenty-five percent (25%) of her estate shall be distributed to East High School to establish a scholarship in the name and honor of Nicholas Karroll.
  • The donor placed no further restrictions on the bequest and no guidance is provided in the will regarding the management or operation of the scholarship fund.
  • The estimated distribution is $429,098.11.
  • The Board of Directors accepted the bequest on August 9, 2021.
  • The recommendation is that the Board of Directors approve the Nicholas Karroll Memorial Scholarship document and enters into an agreement with Security National Bank for the management of the fund.
  • This item will be included on the agenda for the November 8, 2021 Board meeting.

Board Authorization to Request Modified Supplemental Amount for ELL beyond 5 years: Patty Blankenship

  • School districts can request additional FY22 modified supplemental amount for ELL beyond 5 years.
  • The Iowa Department of Education calculates the maximum amount that can be requested. The amount is not yet available but it should be available by the November 8, 2021 Board meeting.
  • The additional modified supplemental amount does not increase FY22 revenue but gives the District additional FY22 spending authority.
  • The recommendation is that that Board of Directors authorizes the District’s administration to submit a request to the School Budget Review Committee for modified supplement amount related to the English language learning program for students who have exceeded five years of weighting that are included on the fall 2021 certified enrollment.
  • This item will be included on the agenda for the November 8, 2021 Board meeting.

Board Authorized to Request Modified Supplemental Amount for Increased Enrollment: Patty Blankenship

  • School districts can request additional FY22 modified supplement amount for increased enrollment in the 2021-2022 school year.
  • The Iowa Department of Education calculates the maximum “on time” modified supplement amount that can be requested. The amount is not yet available but it should be available by the November 8, 2021 Board meeting.
  • The additional modified supplemental amount does not increase FY22 revenue but gives the District additional FY22 spending authority.
  • The recommendation is that Board of Directors authorizes the District’s administration to submit a request to the School Budget Review Committee for modified supplemental amount due to an increase of certified enrollment from the prior year.
  • This item will be included on the agenda for the November 8, 2021 Board meeting.

FY23 Preliminary Spending Authority Projections and the Budget Presentation Calendar: Patty Blankenship

  • This is the first phase of the FY23 general fund budget process.
  • The preliminary spending authority projections have been prepared using the following assumptions:
  • FY23
  • Supplemental state aid 1.77%
  • Enrollment increase of 54.36
  • Targeted expenditures increase of 3.50%
  • Taxable valuation increase of 8.70%
  • FY24-FY27
  • Supplemental state aid 1.77%
  • Enrollment increase of 0.40%
  • Targeted expenditures increase of 2.00%
  • Taxable valuation increase of 3.00%
  • The recommendation is that the Board of Directors acknowledges the information regarding the District’s FY23 preliminary spending authority projections and the budget presentation calendar.
  • This item will be included on the agenda for the November 8, 2021 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, November 15, 2021 at 3:00 p.m. in the ESC Board Room.