Board Finance & Facilities Committee Minutes – November 15, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman

Secretary: Rosa Alfaro

The Board Finance & Facilities Committee (BF&F) met on Monday, November 15, 2021 in the Educational Service Center Board Room. Copies of the Agenda and the following Executive Summaries were available:

  • Tutoring Pay for Non-Bargaining Employee Groups
  • Agreement with ESS for Substitute Solutions
  • Memorandum of Understanding Between Family Access Center and the Sioux City Community School District
  • Memorandum of Understanding Between The Lodge Counseling and Consulting Services and the Sioux City Community School District
  • Memorandum of Understanding Between Catholic Charities of the Diocese of Sioux City and the Sioux City Community School District
  • Memorandum of Understanding Between Family Wellness Associates and the Sioux City Community School District
  • Non-Public Schools’ Contract with Lumin Therapy, LLC
  • Non-Public Schools’ Professional Development Agreement
  • New Hunt Elementary School Furnishings Project
  • New Hunt Elementary School Playground Equipment Project
  • Board Authorization to Request Modified Supplemental Amount for Open Enrollment Out
  • FY22 Depository Resolution
  • Settlement of FY21 Books
  • FY23 PPEL Fund and Sales Tax Fund Budgets and the Five-Year Plan for Capital Projects

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Patty Pageler, Perla Alarcon-Flory, Ron Colling, and Dan Greenwell

Committee Members Absent: Tim Paul

Guests / Visitors: Dr. Jen Gomez, Dr. Buryanek, Lincoln Ryan, Troy Thomas, and Thomas Palmer and Ron Gisk from ESS

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m

Tutoring Pay for Non-Bargaining Employee Groups: Dr. Paul Gausman/Dr. Jen Gomez

  • The District has concluded it is reasonable and necessary to compensate employees at the rate of twenty-five dollars ($25.00) per hour for providing after school tutoring to students and related tutoring duties to address loss of learning.
  • Funding source: ESSER III: Exhibit 4b,Page 4, After School Tutoring
  • The recommendation is that the Board of Directors approves a $25 hourly rate for employees in non-bargaining groups to provide after school tutoring to students and other related tutoring duties through September 30, 2024, or once the applicable ESSER III funds available to the District have been exhausted.
  • This item will be included on the agenda of November 22, 2021 Board meeting.

Agreement with ESS for Substitute Solutions: Dr. Paul Gausman/Dr. Jen Gomez

  • ESS for Substitute Solutions will recruit, retain, and provide substitute teachers and instructional assistants for the District to fill positions on as-needed basis.
  • The revisions to the contract were reviewed and discussed in detail.
  • Director Greenwell suggested several additional revisions to the agreement, which ESS agreed to.
  • The recommendation is that the Board of Directors approves and Agreement with ESS for Substitute Solutions.
  • Funding source: General Fund
  • This item will be included on the agenda of November 22, 2021 Board meeting.

Memorandum of Understanding between Family Access Center and the Sioux City Community School District: Dr. Jung

  • The District and Family Access Center will work cooperatively to provide therapy, consultation, and crisis support to students and staff in District buildings.
  • Funding source: GEER II Mental Health Supports
  • The recommendation is that the Board of Directors approves the Memorandum of Understanding between Sioux City Community School District and Family Access Center for licensed clinicians to provide therapy, consultation, and crisis support for the 2021-22 school year starting on December 1, 2021
  • This item will be included on the agenda of November 22, 2021 Board meeting.

Memorandum of Understanding between The Lodge Counseling and Consulting Services and the Sioux City Community School District: Dr. Jung

  • The District and The Lodge Counseling and Consulting Services will work cooperatively to provide therapy, consultation, and crisis support to students and staff in District buildings.
  • Funding source: GEER II Mental Health Support
  • The recommendation that the Board of Directors approves the Memorandum of Understanding between Sioux City Community School District and The Lodge Counseling and Consulting Services for licensed clinicians to provide therapy, consultation, and crisis support for the 2021-22 school year starting on January 1, 2022.
  • This item will be included on the agenda of November 22, 2021 Board meeting.

Memorandum of Understanding between Catholic Charities of the Diocese of Sioux City Community School District: Dr. Jung

  • The District and Catholic Charities of the Diocese of Sioux City will work cooperatively to provide therapy, consultation, and crisis support to students and staff in District buildings.
  • Funding source: GEER II Mental Health Supports
  • The recommendation is that the Board of Directors approves the Memorandum of Understanding between Sioux City Community School District and Catholic Charities of the Diocese of Sioux City for licensed clinicians to provide therapy, consultation, and crisis support for the 2021-22 school year starting on January 1, 2022.
  • This item will be included on the agenda of November 22, 2021 Board meeting.

Memorandum of Understanding between Family Wellness Associates and the Sioux City Community School District: Dr. Jung

  • The District and Family Wellness Associates will work cooperatively to provide therapy, consultation, and crisis support to students and staff in District buildings.
  • Funding source: GEER II Mental Health Supports
  • The recommendation is that the Board of Directors approves the Memorandum of Understanding between Sioux City Community School District and Family Wellness Associates for licensed clinicians to provide therapy, consultation, and crisis support for the 2021-22 school year starting on January 1, 2022.
  • This item will be included on the agenda of November 22, 2021 Board meeting.

Non-Public Schools’ Contract with Lumin Therapy, LLC: Dr. Kim Buryanek

  • Lumin Therapy, LLC provides multi-tiered structured sensory intervention social emotional learning support for the Bishop Heelan Catholic Schools’ students.
  • Funding source: Title IV
  • The recommendation is that the Board approves the contract with Lumin Therapy, LLC for the non-public schools in the amount of $11,475.
  • This item will be included on the agenda of November 22, 2021 Board meeting.

Non-Public Schools’ Professional Development Agreement: Dr. Kim Buryanek

  • Jonathan Mooney will provide a professional learning event for the Bishop Heelan Catholic Schools’ teachers and administrators on January 14, 2022.
  • The cost of the training is $10,000 plus travel expenses.
  • Funding source: Title II
  • The recommendation is that the Board of Directors approves the professional development agreement with Jonathan Mooney for the non-public schools in the amount of $10,000 plus travel expenses.
  • This item will be included in the agenda of November 22, 2021 Board meeting.

New Hunt Elementary School Furnishings Project: Tim Paul

  • To recommend award for the new Hunt Elementary School furnishings.
  • The District is utilizing previous bid cooperative purchasing networks to establish cooperative purchasing for school districts, state and local governments.
  • The recommendation is that the Board of Directors accepts the bid from Office Elements of Sioux City, Iowa for $393,413.75 and the bid from Eakes Office of South Sioux City, Nebraska for $306,410.59 for the new Hunt Elementary School Furnishings Project.
  • Funding source: Sales Tax Fund
  • This item will be included in the agenda of November 22, 2021 Board meeting.

New Hunt Elementary School Playground Equipment Project: Tim Paul

  • To recommend award for the new Hunt Elementary School Playground Equipment Project.
  • The District and Outdoor Recreation will utilize the Sourcewell contract number 030117 that supports previously bid structure discounts for public school use.
  • Funding source: Sales Tax Fund
  • The recommendation is that the Board of Directors accepts the bid of $130,375.00 from Outdoor Recreation Products of Omaha, Nebraska and awards the contract.
  • This item will be included in the agenda of November 22, 2021 Board meeting.

Board Authorization to Request Modified Supplemental Amount for Open Enrollment Out: Patty Blankenship

  • School districts can request additional FY22 modified supplemental amount for open enrollment out students on the fall 2021 certified enrollment but not on the fall 2020 certified enrollment.
  • The Iowa Department of Education calculates the maximum “on-time” modified supplement amount that can be requested.
  • The additional modified supplemental amount does not increase FY22 revenue but gives the District additional FY22 spending authority.
  • The recommendation is that the Board of Directors authorizes the District’s administration to submit a request to the School Budget Review Committee for modified supplemental amount of $441,909.60 for open enrolled out students not included in the previous year’s certified enrollment counts.
  • This item will be included in the agenda of November 22, 2021 Board meeting.

FY22 Depository Resolution: Patty Blankenship

  • In order to comply with the statutory requirements of Iowa Code Section 12c, the Board of Directors must approve the District’s depositories.
  • The recommendation is that the Board of Directors approves the designation of bank depositories as follows to comply with the statutory requirements of Iowa Code section 12c. The approval of this item, recorded in the minutes, will satisfy these requirements.
  • Security National Bank, Sioux City, IA $2,500,000
  • Wells Fargo Bank, NA, Sioux City, IA $125,000,000
  • This item will be included in the agenda of November 22, 2021 Board meeting.

Settlement of FY21 Books: Patty Blankenship

  • The Annual Financial Health Report presents the Balance Sheet – Governmental Funds, Statement of Revenues, Expenditures, and Changes in Fund Balances – Governmental Funds, Statement of Net Position – Proprietary Funds and Statement of Revenues, Expenses, and Changes in Fund Net Position – Proprietary Funds.
  • A Budgetary Comparison Schedule of Revenues, Expenditures/Expenses, and Changes in Fund Balances, Budget to Actual, All Governmental Funds and Proprietary Funds is also presented.
  • The recommendation is that the Board of Directors approves the Annual Financial Health Report for FY21.
  • This item will be included in the agenda of November 22, 2021 Board meeting.

FY23 PPEL Fund and Sales Tax Fund Budgets and the Five-Year Plan for Capital Projects: Patty Blankenship

  • The FY23 PPEL Fund and Sales Tax Fund budgets were reviewed.
  • A five-year plan for capital projects was also reviewed.
  • The recommendation is that the Board of Directors acknowledges the FY23 PPEL Fund and Sales Tax Fund budgets and the five-year plan for capital projects.
  • Director Greenwell requested some clarity on the HVAC projects.
  • This item will be included in the agenda of November 22, 2021 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, December 6, 2021 at 3:00 p.m. in the ESC Board Room.