Board Finance & Facilities Committee Minutes – September 7, 2021

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Paul Gausman

Secretary: Rosa Alfaro

The Board Finance & Facilities Committee (BF&F) met on Tuesday, September 7, 2021 in the Educational Service Center Board Room. Copies of the Agenda and the following Executive Summaries were available:

  • Transition Alliance Program
  • Preschool Materials
  • Team Rooms Purchase
  • FY22 VIBE Contract for Destiny Inventory
  • FY22 State Library Bridges Contract
  • $14,285,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2021

Committee Members Present: Dr. Paul Gausman, Patty Blankenship, Perla Alarcon-Flory, Ron Colling, Dan Greenwell, Tim Paul, Patty Pageler (virtually)

Committee Members Absent: none

Guests / Visitors: Dr. Kim Buryanek, Dr. Brian Burnight, John Pritchard, Jim Vanderloo, Tim Oswald, Dr. Dora Jung, Angela Bemus, Dr. Jen Gomez, Kim Neal

Call to Order: Dr. Paul Gausman called the meeting to order at 3:00 p.m.

Transition Alliance Program: Kim Neal

  • The Transition Alliance Program is a joint venture between the District and the Department of Vocational Rehabilitation.
  • The goal of the program is to prepare high school students with disabilities for post-secondary education or successful employment beyond high school.
  • There are three full-time TAP Specialists and one associate employed by the District.
  • Students served by this program must qualify for special education services and services from Vocational Rehabilitation.
  • The total budget for 2021-2022 is $271,317.00 with $135,683.50 coming from the District.
  • The recommendation is that the Board of Directors approves the Transitional Alliance Program for the 2021-22 school year.
  • Special Education will fund the 50 percent match.
  • This item will be included on the agenda of the September 13, 2021 Board meeting.

Preschool Materials: Dr. Brian Burnight

  • Teaching Strategies for Early Childhood provides the Creative Curriculum items that align and support student achievement on the Gold Assessment.
  • The recommendation is that the Board of Directors approves the purchase of $11,477.25 of curriculum materials and executes the contract agreement with Teaching Strategies for Early Childhood.
  • The Statewide Voluntary Preschool Program will fund the purchase.
  • This item will be included on the agenda of September 13, 2021 Board meeting.

Team Rooms Purchase: John Pritchard

  • The Technology Department developed a request for proposal.
  • Five companies responded using five different manufacturers.
  • The Technology Department determined the best proposal was received from RTI.
  • The RTI proposal included 25 Poly x50 Teams Room with Tizen 70’’ TVs for $96,331.65.
  • ESSER II is the funding source.
  • The recommendation is that the Board of Directors approves the RTI proposal.
  • This item will be included on the agenda of September 13, 2021 Board meeting.

FY22 VIBE Contract for Destiny Inventory: John Pritchard

  • Destiny Inventory is used to track the District’s technology equipment (devices).
  • The contract with Destiny Inventory is by facility.
  • The request is to add VIBE to the contract.
  • The recommendation is that the Board of Directors approves the FY22 contract with Destiny Inventory for $999.
  • This item will be included on the agenda of September 13, 2021 Board meeting.

FY22 State Library Bridges Contract: John Pritchard

  • State Library Bridges provides electronic services for eAudiobooks and eBooks for K-12 Education.
  • The recommendation is that the Board of Directors approves the FY22 contract with State Library Bridges for $2,861.94.
  • This item will be included on the agenda of September 13, 2021 Board meeting.

$14,285,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2021: Tim Oswald / Patty Blankenship

  • The Board needs to adopt the following resolutions and execute the following documents related to the Series 2021 bond issue for $14,285,000:
  • Resolution Appointing Paying Agent, Bond Registrar and Transfer Agent, Approving the Paying Agent, Bond Registrar and Transfer Agent Agreement, and Authorizing the Execution of Same.
  • Approval of Tax Exemption Certificate.
  • Resolution Authorizing the Terms of Issuance and Providing for and Securing the payment of School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds.
  • Documents:
  • Paying Agent, Bond Registrar and Transfer Agent Agreement
  • Tax Exemption Certificate
  • Delivery Certificate
  • Authentication Order
  • District Certificate
  • Bid Form
  • IRS form 8038-G
  • The District will receive the bond proceeds on September 28, 2021.
  • Series 2015B dated June 9, 2015, Series 2018A dated April 5, 2018 and Series 2019A dated June 20, 2019 will be called on October 1, 2021.
  • The recommendation is that the Board of Directors adopts the resolutions and executes the documents.
  • This item will be included on the agenda of September 13, 2021 Board meeting.

ESSERs II and III Presentation: Dr. Paul Gausman

  • The following documents were reviewed:
  • ESSER II Budget
  • Allocation $17.3 million, budget $15.3 million, residual balance of $2.0 million
  • ESSER III Budget (Original)
  • Allocation $38.9 million, FY21 expenditures $282,688, total budget $45.7 million, learning loss budget $8.1 million or 21%.
  • ESSER III Revised Budget
  • The budget starts with the original budget, shows the dollars moved to ESSER II, the increases and decreases, and the revised budget.
  • The total revised budget is $43.1 million, $4.2 million over the allocation.
  • The learning loss budget is $15.6 million or 40%.
  • The increases in the learning loss budget are largely covered by $3.0 million decrease in the air ventilation systems budget and the elimination of $5.0 million in relief to the General Fund.
  • ESSER II Revised Budget
  • The total revised budget is $17.3 million, equally the ESSER II allocation.
  • The Administration is requesting the Board of Directors acknowledge the revised ESSER II and ESSER III budgets.
  • This item will be included on the agenda of the September 13, 2021 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, September 20, 2021 at 3:00 p.m. in the ESC Board Room.