Board Finance & Facilities Committee Minutes – August 1, 2022

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Rod Earleywine

Secretary: Rosa Alfaro

The Board Finance & Facilities Committee (BF&F) met on Monday, August 1, 2022 in the Educational Service Center Board Room. Copies of the Agenda and the following Executive Summaries were available:

  • Food Service Manager Wage Schedule
  • Teacher Registered Apprenticeship Program Memorandum of Understanding between Morningside University and the Sioux City Community School District
  • Retention Stipend
  • Record Printing Assessment Booklets
  • Preschool Materials
  • Hunt Preschool Rental Agreement
  • Title I Third Party Vendor
  • Lease Agreement between the Sioux City Community School District and 4th Street Centre, LLC for V.I.B.E. Academy Virtual School
  • McGraw Hill
  • Imagine Learning
  • Ancora Publishing
  • Savaas Learning
  • 2022-23 Microsoft Support
  • Contracts for Kats Consulting
  • Technology Infrastructure Support Services
  • FY23 Contract for Propane Filling Station and Annual Propane Purchase Price Agreement
  • FY23 Nodland Unit Ventilator Replacement Project
  • Contract for Transportation Services between the Sioux City Community School District and the City of Sioux City
  • FY23 West High Paging Project
  • Agreement with CTS for Testing Services of Construction Trades Building
  • ESSER II and III Budget to Actual and Budget Revisions
  • Builders Risk Insurance – Construction Trades Building

Committee Members Present: Dr. Rod Earleywine, Patty Blankenship, Tim Paul, Dan Greenwell, and Taylor Goodvin

Committee Members Absent: Perla Alarcon-Flory

Guests/Visitors: John Pritchard, Dr. Jen Gomez, Angela Bemus, Dr. Brian Burnight, and Amy Denney

Call to Order: Dr. Rodney Earleywine called the meeting to order at 3:00 p.m

Food Service Manager Wage Schedule: Dr. Jen Gomez

  • To approve the adjusted wage schedule for food service managers.
  • Increase rates to retain food service staff:
    • Secondary food service manager, current rate $19.43, increase to $19.75.
    • Elementary food service manager, current rate $17.41, increase to $18.75.
    • Total cost is $29,137.03.
  • Funding source: Food Service Nutrition Fund
  • The recommendation is that the Board of Directors approves the adjusted Food Service Manager wage schedule.
  • This item will be on the agenda of the August 8, 2022 Board meeting

Teacher Registered Apprenticeship Program Memorandum of Understanding between Morningside University and the Sioux City Community School District: Dr. Jen Gomez

  • The District and Morningside University will work cooperatively to implement the Teacher Registered Apprenticeship Program via TPRA grant for $1,225,844.
  • Funding source: Teacher and Paraeducator Registered Apprenticeship Grant
  • The recommendation is that the Board of Directors approves the Teacher Registered Apprenticeship Program Memorandum of Understanding between Morningside University and District.
  • This item will be on the agenda of the August 8, 2022 Board meeting

Retention Stipend: Dr. Jen Gomez

  • Retention stipends in the amount of $1,000 for 147 employees (teachers, counselors, and nurses) that were not eligible to receive the Governor’s $1000 retention stipend.
  • Funding source: ESSER III, Retention Stipend
  • The recommendation is that the Board of Directors approves the retention stipend.
  • This item will be on the agenda of the August 8, 2022 Board meeting. (Item was deleted from the agenda, it was already approved in March.)

Record Printing Assessment Booklets: Amy Denney

  • To request approval to purchase student assessment booklets for 2022-2023 printed by Record Printing.
  • The estimated cost is $87,000.
  • Funding source: General Fund
  • The recommendation is that the Board of Directors approves the purchase of student booklets to be printed by Record Printing for the 2022-2023 school year for $87,000.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

Preschool Materials: Dr. Brian Burnight

  • Teaching Strategies for Early Childhood provides the Creative Curriculum items that align and support student achievement on the Gold Assessment, which is the required state preschool assessment.
  • Funding source: Preschool budget
  • The recommendation is that the Board of Directors approves the purchase of $11,626.32 of curriculum materials and executes the contract agreement with Teaching Strategies for Early Childhood.
  • President Greenwell requested to add last year’s amount to the executive summary.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

Hunt Preschool Rental Agreement: Dr. Brian Burnight

  • To approve a lease between the District and Community Action Agency.
  • Community Action Agency operates a preschool program in Hunt Elementary School.
  • One classroom for $620 per month.
  • The recommendation is that the Board of Directors approves the preschool rental agreement with the Community Action Agency for one preschool classroom.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

Title I Third Party Vendor: Dr. Brian Burnight

  • To renew the contract with FACTS Education Solutions.
  • FACTS Education Solutions is the approved Title I vendor used by Bishop Heelan Catholic Schools.
  • The contract will not exceed their state allocation. The FY22 allocation was $114,000.
  • The recommendation is that the Board of Directors approves the contract with FACTS Education Solutions, LLC as the third-party vendor to support Bishop Heelan Catholic Schools’ Title I program.
  • Funding source: Title I Funds (nonpublic allocation)
  • This item will be on the agenda of the August 8, 2022 Board meeting.

Lease Agreement between the Sioux City Community School District and 4th Street Centre, LLC for V.I.B.E. Academy Virtual School: Angela Bemus, Dr. Brian Burnight, Jim Vanderloo

  • To renew the lease agreement with 4th Street Centre, LLC for classroom space on the 4th floor of the Ho-Chunk Centre for V.I.B.E. Academy Virtual School.
  • The monthly rent is $11,971.66.
  • Funding source: ESSER III Fund – Leasing teaching space for virtual teachers
  • The recommendation is that the Board of Directors approves the lease agreement between the District and 4th Street Centre, LLC. The lease term begins August 1, 2022, with an expiration date of December 31, 2022.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

McGraw Hill: Angela Bemus

  • To recommend the purchase of supplemental social studies resources for grades K-12 to provide intervention in the social studies content and reading.
  • Funding source: ESSER III, Interventionists, Intervention Materials, Evidence Based Programs
  • The recommendation is that the Board of Directors approves the purchase from McGraw Hill for K-5 for $140,632, 6-8 for $250,938 and 9-12 for $343,140, a total cost of $734,710.
  • The cost covers four-years, President Greenwell requested that this information be added to the executive summary.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

Imagine Learning: Angela Bemus

  • Imagine Learning provides students learning opportunities in an independent and virtual environment to recover credits and/or provide relevant instruction in an alternative setting.
  • Funding source: At-Risk
  • The recommendation is that the Board of Directors approves the purchase of Imagine Learning for $70,750.
  • President Greenwell requested that the FY22 cost be added to the executive summary.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

Ancora Publishing: Angela Bemus

  • CHAMPS and Discipline in the Secondary Classroom books will be used for weekly professional development for teachers.
  • Funding source: Title II
  • The recommendation is that the Board of Directors approves the purchase of the CHAMPS and Discipline in the Secondary Classroom books for $31,150.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

Savaas Learning: Angela Bemus

  • Savvas provides students with learning opportunities to extend their science knowledge outside of the regular curriculum.
  • Funding source: ESSER III, Interventionists, Intervention Materials, Evidence Based Programs
  • The recommendation is that the Board of Directors approves the purchase agreement between Savvas Science and the District for $351,120.
  • The cost covers four-years, President Greenwell requested that this information be added to the executive summary.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

2022-2023 Microsoft Support: John Pritchard

  • The Technology Department is requesting to renew the contract with Heartland Business Systems for Microsoft Support.
  • Continuing this contract will provide access to higher-end support (Tier 2 and Tier 3).
  • Funding source: ESSER II, Technology Consulting
  • The recommendation is that the Board of Directors approves renewing the contract with Heartland Business Systems for not more than $96,600 for FY23.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

Contract for Kats Consulting: John Pritchard

  • Kats Consulting is run by Ted Katseres a former employee. Kats Consulting has been providing technology support to the District.
  • Funding source: General Fund
  • The recommendation is that the Board of Directors approves the contract with Kats Consulting at a rate of $125/hour.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

Technology Infrastructure Support Services: John Pritchard

  • The Technology Department is considering contracting for temporary technology support.
  • John Pritchard discussed the concept with the committee and will bring a proposal forward at a future meeting.

FY23 Contract for Propane Filling Station and Annual Propane Purchase Price Agreement: Tim Paul

  • The Transportation Department is recommending that the District renew the annual agreement to use of the bus propane filling station.
  • The agreement is for 20,000 gallons of propane based on the annual usage.
  • In addition, there is a contract to purchase propane at $1.75 per gallon at a fixed cost for one year.
  • Funding source: General Fund
  • The recommendation is that the Board of Directors approves a one-year no cost agreement between Growmark FS, Hartley, Iowa, for a propane filling station and a one-year agreement for the purchase of propane at fixed cost of $1.75 for FY23.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

FY23 Nodland Unit Ventilator Replacement Project: Tim Paul

  • The District requested plans and specifications to be drawn up for replacing the current cabinet unit ventilators.
  • The current units are original to the building and do not provide adequate air filtration and space conditioning. The replacements will bring the units to a minimum of MERV 11 filtration.
  • The architect’s cost estimate, including design fee is $739,285.
  • Funding source: ESSER III, revised page 3
  • The recommendation is that the Boards of Directors approves the plans, specifications, and estimated cost of $739,285 and sets a public hearing.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

Contract for Transportation Services between the Sioux City Community School District and the City of Sioux City: Tim Paul

  • City Transit will supply seven tripper bus routes in 2022-2023. This is a reduction of five routes from 2021-2022.
  • The total cost of the 2022-2023 contract is $310,432.62. The contract for 2021-2022 was $329,683.
  • The cost per mile is actual cost from the prior year. The cost per mile is $3.02, an increase of $0.24.
  • The recommendation is that the Board of Directors approves the contract between the District and the City of Sioux City for transportation services for the 2022-2023 school year for $310,432.62.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

FY23 West High Paging Project: Tim Paul

  • Sealed bids were received to replace the paging system at West High School.
  • The low bid was received from Thompson Electric for $70,752.33 ($77,602.33 with A/E design fees). The engineers’ estimate was $61,878.
  • Funding source: FY23 Sales Tax
  • The recommendation is that the Board of Directors accepts the low bid from Thompson Electric for $77,602.33 including A/E fees.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

Agreement with CTS for Testing Services of the Construction Trades Building: Tim Paul

  • To accept an agreement with CTS for testing services related to the construction of the Construction Trades Building.
  • Funding source: ESSER III, Trades Building
  • The recommendation is that the Board of Directors approves the agreement with CTS for testing services of the Construction Trades Building for $29,000.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

ESSER II and III Budget to Actual and Budget Revisions: Dr. Rod Earleywine, Angela Bemus, Patty Blankenship

  • The FY22 expenditures/encumbrances to date were reviewed.
  • The FY23 and FY24 revised budgets were also reviewed.
  • The Committee discussed the proposed revisions.
  • The recommendation is that the Board of Directors acknowledges the ESSER II and III budget to actual information and the budget revisions.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

Builders Risk Insurance – Construction Trades Building: Patty Blankenship

  • The builders risk insurance policy will provide coverage for the total loss or partial loss of the building, materials, and equipment during construction up to $3,813,000 with a $10,000 deductible.
  • The cost of the premium is $3,889.
  • Funding source: ESSER III Fund, Trade Building
  • The recommendation is that the Board of the Directors approves the builders risk insurance proposal from Gallagher Builders Risk to insure the Construction Trades Building during the construction phase.
  • This item will be on the agenda of the August 8, 2022 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, August 15, 2022 at 3:00 p.m. in the ESC Board Room.