Board Finance & Facilities Committee Minutes – September 19, 2022

District Mission: The Sioux City Community School District exists to educate students to believe in their talents and skills, achieve academic excellence, and succeed in reaching their potential.

Facilitator: Dr. Rod Earleywine

Secretary: Rosa Alfaro

The Board Finance & Facilities Committee (BF&F) met on Monday, September 19, 2022 in the Educational Service Center Board Room. Copies of the Agenda and the following Executive Summaries were available:

  • New Website and Mass Notification System
  • Security Awareness Training and Phish Testing
  • FY23 Nodland Unit Ventilator Replacement Project
  • Copier Rental Agreement
  • Finance Reports for August – Revenues and Expenditures

Committee Members Present: Dr. Rod Earleywine, Patty Blankenship, Tim Paul, Dan Greenwell, Perla Alarcon-Flory, and Taylor Goodvin

Committee Members Absent:

Guests / Visitors: John Pritchard, Angela Bemus, Leslie Heying, and Troy Thomas

Call to Order: Dr. Rod Earleywine called the meeting to order at 3:00 p.m.

New Website and Mass Notification System: Leslie Heying

  • A new website vendor is needed to ensure the District is serving families, potential applicants, and current staff effectively and efficiently.
  • Apptegy’s Thrillshare platform is a fully integrated website, mobile app, and mass notification system.
  • Apptegy can take over management of the District’s current website and mobile app.
  • The cost of Apptegy’s Thrillshare platform is:
    • $15,500 due in September 2022 for a one-time development fee.
    • Annual cost of $38,400 due in January. The annual cost will be $51,200 beginning in October 2023.
  • Funding source: General Fund
  • The recommendation is that the Board of Directors approves the recommendation to enter into a contract with Apptegy for an integrated website, mobile app, and mass notification platform.
  • This item will be on the agenda of the September 26, 2022 Board meeting.

Security Awareness Training and Phish Testing: John Pritchard

  • To request Board approval of a contract with Twin State Technical Services for security awareness training and phish testing for District staff.
  • Funding source: ESSER II or General Fund
  • The recommendation is that the Board of Directors approves the contract for security awareness and phish testing services with Twin State Technical Services for $45,825 for the term of October 1, 2022 to September 30, 2025 for 2,500 users.
  • This item will be on the agenda of the September 26, 2022 Board meeting.

FY23 Nodland Unit Ventilator Replacement Project: Tim Paul

  • The bid for the unit ventilators is from Trane through a pre-negotiated state bid called Omnia Purchasing Agreement contract # 15-JLP-023. Total cost $162,012.
  • A bid for the installation and controls was received from CW Suter. Total cost $430,000.
  • Total cost of the project is $641,612 including A/E design fees.
  • The engineer’s estimate was $739,285 with A/E design fees.
  • Funding source: ESSER III
  • The recommendation is that the Board of Directors accepts the low base bid of $430,000 from CW Suter including add alternate A1 and approves the quote from the Trane Omnia Purchasing Agreement for $162,012 for the unit ventilators. Total cost of $641,612 including engineering fees.
  • This item will be on the agenda of September 26, 2022 Board meeting.

Copier Rental Agreement: Patty Blankenship

  • East Middle School requested an additional copier due to added classrooms.
  • The monthly rent is $100, the term of the agreement is nine months.
  • The District’s current copier lease ends June 30, 2023.
  • The Technology and Purchasing Departments anticipate requesting proposals in October of 2022 for new copiers and a new lease agreement.
  • Funding source: General Fund
  • The recommendation is that the Board of Directors approves and executes the rental agreement with Marco Technologies, LLC for a copier at $100 per month for nine months.
  • This item will be on the agenda of September 26, 2022 Board meeting.

Finance Reports for August – Revenues and Expenditures: Patty Blankenship

  • The finance reports for August were briefly reviewed.
  • This item will be on the agenda of September 26, 2022 Board meeting.

The next meeting of the Board Finance & Facilities Committee will be Monday, October 3, 2022 at 3:00 p.m. in the ESC Board Room.